Project Coordinator

Landrum & Brown is a global aviation consulting firm with airports at the core of our DNA. We bring passion and creativity to solve the most complex global aviation challenges with the potential to enhance the world.

Serving airports and other aviation clients for more than 70 years across all seven continents, our aviation consulting practice includes both planning and development services that span activation planning, airfield and airspace, business and finance, commercial development, environmental, ground transportation, master planning and strategy, terminal planning and design.


Job Summary


We are seeking a highly organized and proactive Project Coordinator to support Project Managers (PMs), Deputy Project Managers (DPMs), Project Accountants, and project teams across large and complex projects. This role is responsible for coordinating administrative and operational project activities that help ensure projects remain organized, compliant, financially supported, and on schedule.

The Project Coordinator will play a critical role in reducing administrative burden on technical project leadership by supporting project coordination workflows, deliverable tracking, contract administration activities, billing readiness support, and day-to-day project operations. This position serves as a key liaison between project teams, subcontractors, clients, and internal departments to help maintain efficient project execution and consistent administrative processes.

This role is ideal for a detail-oriented professional who thrives in a fast-paced, deadline-driven environment and can effectively manage multiple priorities while maintaining strong communication and organizational skills.


Responsibilities & Qualifications


Responsibilities:

Project Coordination & Administrative Support

• Support PMs and DPMs with day-to-day project coordination and administrative activities
• Support project communication and workflow coordination across multiple stakeholders and disciplines
• Maintain accurate project records and assist with project setup and tracking activities

Billing Readiness & Project Financial Coordination

• Track missing timesheets, labor entries, expense documentation, and billing-related action items
• Coordinate collection and organization of invoice backup and supporting documentation
• Assist with invoice readiness activities and administrative review of billing support documentation
• Support percent-complete tracking and project status coordination activities as directed
• Follow up with project teams and internal stakeholders to support timely completion of billing-related tasks
• Assist Project Accountants and PMs with project financial coordination and reporting support
• Support budget tracking activities and administrative coordination of project financial information

Contract Administration & Subconsultant Coordination

• Prepare, route, and track subagreements, amendments, task orders, and Notices to Proceed (NTPs)
• Maintain subcontract and contract tracking logs, including execution status and key administrative deadlines
• Monitor Certificates of Insurance (COIs) and compliance documentation requirements
• Coordinate with subcontractors and internal teams to collect required documentation and support timely contract execution
• Support onboarding and setup of subcontractors and vendors
• Assist with administrative coordination of subcontract amendments and change orders
• Maintain organized contract files and project documentation records

Qualifications

• Associate's or Bachelor's degree in Business Administration, Project Management, Accounting, or related discipline.
• 1-2 years of experience in project coordination, project administration, operations support, or related administrative/project support role
• Experience supporting large, multi-disciplinary, or complex projects preferred
• Strong organizational skills with ability to manage multiple priorities and deadlines
• Strong written and verbal communication skills
• Ability to work collaboratively with technical staff, accounting teams, subcontractors, and clients
• Detail-oriented with strong follow-up and problem-solving abilities
• Proficiency in Microsoft Office Suite, including Excel, Word, Outlook,…