Admin Assistant

JOB RESPONSIBILITIES

• Coordination- Schedule and coordinate conferences, meetings, interviews, and appointments. Independently resolve scheduling conflicts anticipating scheduling problems. Coordinate conference calls, teleconferences, and video conferencing. Perform advanced library searches utilizing electronic resources. Act as liaison for coordination of physical moves. Work with outside vendors. Plan and oversee special events, programs, conferences, and symposiums. Set up, operate, and maintain office equipment.
• Communication- Researches information following well‑defined paths and responds to a multitude of requests. Functions as a resource on department policy and processes. Works effectively with other departments, external agencies, and vendors. Troubleshoots in response to problems and poses solutions.
• Technology- Use software applications to create and edit workbooks, documents, and presentations. Understand the functions of software used in the department and use this knowledge to organize information. Produce queries from databases and review data to look for variances.
• Writing/Editing- Produce well‑written notes, documents, or communications. Transcribe medical dictation. Take meeting minutes and format for final review. Compose and edit correspondence, reports, and proposals. Review, prepare, and submit grant materials to meet submission requirements. Type, format, and submit scientific manuscripts and journal reviews. Provide manuscript and reference support.
• Financial/Human Resources- Effectively demonstrate skills related to the completion and processing of forms, documents, and reports. Collect and electronically submit payroll information for the department. Act as a liaison with payroll. Compile information and perform data entry for departmental budget information/expense tracking. Assist with completion of HR forms. Assist with account reconciliation. Validate accuracy of information submitted and resolve discrepancies. Act as a liaison with Human Resources Management Services to facilitate personnel processes.

Work typically has department‑wide impact and involves coordination with internal and external constituents.

• High school diploma or equivalent
• 2+ years of work experience in a related job discipline.

Primary

Location:

Burnet Campus

Schedule:

Full time

Shift: Day (United States of America)

Department:
Hematology/Oncology

Employee Status:
Regular

FTE: 1

Weekly

Hours:

40

* Expected Starting Pay Range: $20.57 - $25.72

Cincinnati Children’s is proud to be an Equal Opportunity Employer committed to creating an environment of dignity and respect for all our employees, patients, and families. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, genetic information, national origin, sexual orientation, gender identity, disability or protected veteran status.