Facilities Project Assistant

Our Global Facilities and Company are growing rapidly, and we are currently seeking a full-time, office-based Facilities Projects and Technology Administrator to join our team. This person will work on a global team and facilitate projects and support Facilities related systems that are instrumental to the company’s success. If you want an exciting career where you use your previous expertise and can develop and grow your career even further, then this is the opportunity for you.

• Assist with project tracking processes, including creating spreadsheets, reports and working with vendors/contractors to collect information to report on project status.
• Reports to the Global Head of Facilities and also works closely with other Facilities Leadership on ongoing project administration duties, participating in regular meetings and creating/updating reports.
• Supports finance tracking tasks with project budgets and spend, keeps detailed records throughout lifespan of projects.
• Acts as system administrator for Facilities technology platforms
  • Facilities Work Order/Asset Management System
  • Space Planning and Lease Management System
  • Utilities System data input and reporting
  • Microsoft Teams and SharePoint administration
  • Internal Training & Development system administration
• Supports multiple members of Facilities Leadership and coordinates information and trackers for multiple projects.
• Assists with creation and upkeep of online training content and training platform for Facilities team members.
• Provides assistance and follow up on finance, IT and other inter-department inquiries on project related budget and details.
• Participates in project and department meetings, takes minutes and updates trackers accordingly.
• Other projects and administrative duties as assigned by Facilities Management.

• High school diploma or equivalent.
• Experience in office support/administration function.
• Excellent written and verbal communication skills.
• Ability to proactively identify issues with systems and processes and develop solutions for process improvement.
• Intermediate/Advanced Excel skills and overall knowledge of Microsoft Office software preferred.
• Exceptional team work skills.
• Self-starter with ability to work independently.