Office Assistant

Description We are looking for a dependable Office Assistant to support onsite production, printing, and mailroom activities for a contract position based onsite. This role helps keep daily operations organized by preparing printed materials, coordinating shipments, and ensuring internal teams receive timely support. The ideal candidate is comfortable balancing clerical tasks with hands-on production work and takes pride in accuracy, quality, and efficient service.

Responsibilities:

- Coordinate daily workflow for print production and mailroom services, ensuring requests are completed accurately and on schedule.

- Prepare documents and materials for meetings, conferences, client deliveries, and internal distribution across the organization.

- Package, label, and ship printed items, office materials, gifts, and equipment in accordance with established procedures.

- Process incoming and outgoing mail, organize deliveries, and arrange courier or shipping pickups as needed.

- Use desktop publishing and design tools to update, format, and produce high-quality materials such as brochures, invitations, and presentation handouts.

- Operate digital printing, scanning, and finishing equipment while monitoring output quality and basic equipment performance.

- Set up print jobs by selecting paper, loading materials, adjusting settings, and checking color consistency before production begins.

- Review completed work carefully to confirm accuracy, visual quality, and readiness for distribution.

- Partner with internal teams to understand production needs, improve document presentation, and maintain reusable print-ready templates. Requirements - Experience supporting office, print production, mailroom, or clerical operations in a detail-focused environment.

- Ability to handle document scanning, filing, shipping coordination, and other administrative support tasks with strong attention to detail.

- Working knowledge of printing projects, digital print equipment, and finishing processes.

- Familiarity with Adobe Photoshop or similar design software used to prepare and edit production materials.

- Strong organizational skills with the ability to manage multiple requests and meet deadlines in an onsite setting.

- Comfortable lifting, packing, and moving materials related to mail, printed pieces, and office shipments.

- Effective communication skills and the ability to collaborate with internal stakeholders to deliver high-quality service. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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