Project Coordinator, Aviation

Landrum & Brown is a global aviation consulting firm with airports at the core of our DNA. We bring passion and creativity to solve the most complex global aviation challenges with the potential to enhance the world.

Serving airports and other aviation clients for more than 70 years across all seven continents, our aviation consulting practice includes both planning and development services that span activation planning, airfield and airspace, business and finance, commercial development, environmental, ground transportation, master planning and strategy, terminal planning and design.

Job Summary We are seeking a highly organized and proactive Project Coordinator to support Project Managers (PMs), Deputy Project Managers (DPMs), Project Accountants, and project teams across large and complex projects. This role is responsible for coordinating administrative and operational project activities that help ensure projects remain organized, compliant, financially supported, and on schedule.

The Project Coordinator will play a critical role in reducing administrative burden on technical project leadership by supporting project coordination workflows, deliverable tracking, contract administration activities, billing readiness support, and day-to-day project operations. This position serves as a key liaison between project teams, subcontractors, clients, and internal departments to help maintain efficient project execution and consistent administrative processes.

This role is ideal for a detail-oriented professional who thrives in a fast-paced, deadline-driven environment and can effectively manage multiple priorities while maintaining strong communication and organizational skills.

Responsibilities & Qualifications Responsibilities:

Project Coordination & Administrative Support Support PMs and DPMs with day-to-day project coordination and administrative activities

Support project communication and workflow coordination across multiple stakeholders and disciplines

Maintain accurate project records and assist with project setup and tracking activities

Billing Readiness & Project Financial Coordination Track missing timesheets, labor entries, expense documentation, and billing-related action items

Coordinate collection and organization of invoice backup and supporting documentation

Assist with invoice readiness activities and administrative review of billing support documentation

Support percent-complete tracking and project status coordination activities as directed

Follow up with project teams and internal stakeholders to support timely completion of billing-related tasks

Assist Project Accountants and PMs with project financial coordination and reporting support

Support budget tracking activities and administrative coordination of project financial information

Contract Administration & Subconsultant Coordination Prepare, route, and track subagreements, amendments, task orders, and Notices to Proceed (NTPs)
Maintain subcontract and contract tracking logs, including execution status and key administrative deadlines

Monitor Certificates of Insurance (COIs) and compliance documentation requirements

Coordinate with subcontractors and internal teams to collect required documentation and support timely contract execution

Support onboarding and setup of subcontractors and vendors

Assist with administrative coordination of subcontract amendments and change orders

Maintain organized contract files and project documentation records

Qualifications

Associate’s or Bachelor’s degree in Business Administration, Project Management, Accounting, or related discipline.
1-2 years of experience in project coordination, project administration, operations support, or related administrative/project support role Experience supporting large, multi-disciplinary, or complex projects preferred

Strong organizational skills with ability to manage multiple priorities and deadlines

Strong written and verbal communication skills

Ability to work collaboratively with technical staff, accounting teams, subcontractors, and clients

Detail-oriented with strong follow-up and problem-solving abilities

Proficiency in Microsoft Office Suite, including Excel, Word,…