Admin Assistant

Job Responsibilities

• Schedule and coordinate conferences, meetings, interviews, and appointments.
• Resolve scheduling conflicts and anticipate potential scheduling issues.
• Coordinate conference calls, teleconferences, and video conferencing.
• Perform advanced library searches using electronic resources.
• Act as liaison for coordination of physical moves and work with outside vendors.
• Plan and oversee special events, programs, conferences, and symposiums.
• Set up, operate, and maintain office equipment.
• Research information following defined paths and respond to a variety of requests.
• Serve as a resource on department policy and processes.
• Collaborate effectively with other departments, external agencies, and vendors.
• Troubleshoot problems and propose solutions.
• Use software applications to create and edit workbooks, documents, and presentations.
• Produce queries from databases and review data for variances.
• Produce well‑written notes, documents, or communications.
• Transcribe medical dictation and take meeting minutes, formatting them for final review.
• Compose and edit correspondence, reports, and proposals.
• Review, prepare, and submit grant materials to meet submission requirements.
• Type, format, and submit scientific manuscripts and journal reviews.
• Provide manuscript and reference support.
• Process forms, documents, and reports, including payroll information for the department.
• Compile data and perform data entry for departmental budget information and expense tracking.
• Assist with completion of HR forms and account reconciliation.
• Validate accuracy of information submitted and resolve discrepancies.
• Facilitate personnel processes in liaison with Human Resources Management Services.

• High school diploma or equivalent.
• 2+ years of work experience in a related job discipline.

Burnet Campus

Full time

Day (United States of America)

Neonate & Pul Biol

Regular

1

40

Annualized pay may vary based on FTE status: $20.57 - $25.72

Cincinnati Children’s is proud to be an Equal Opportunity Employer committed to creating an environment of dignity and respect for all our employees, patients, and families. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, genetic information, national origin, sexual orientation, gender identity, disability, or protected veteran status. EEO/Veteran/Disability