DHS Senior Executive Assistant​/Administrative Assistant II; DHS

Overview

Infini Source Consulting Solutions (ICS) is a 150+ employee government contractor specializing in Management Consulting, Information Technology, and Professional Services for the federal government. Our corporate support processes are ISO 9001 certified, ensuring continuous improvement and high customer satisfaction.

Full-time, Contract

• Providing Executive/Assistant I support to high‑level executives, directors or managers.
• Managing high-level calendar appointments, scheduling meetings, coordinating interviews and conferences, evaluating requests for information, appointments, tasks and other correspondence, and coordinating responses within established deadlines for high-level officials.
• Organizing and prioritizing action items and serving as a liaison for internal and external offices.
• Managing business relationships with other program offices, divisions and stakeholders.
• Managing logistics, materials and generating minutes for meetings.
• Drafting and editing correspondence.
• Preparing memoranda, talking points, briefing materials, reports, spreadsheets and other documentation ensuring correct formatting, grammar and punctuation.
• Maintaining filing systems and ensuring adherence to agency guidance for retention, protection, retrieval, transfer and disposal of records.
• Evaluating and assisting in the development of office policies and procedures; assisting in the planning and implementation of office systems, layouts and equipment distribution; and taking the lead on other duties as assigned in support of a range of administrative operations and activities (e.g., special projects, research studies, budget analysis and other specialized functions).
• Coordinating travel logistics, including securing transportation and overnight accommodations in domestic and international locations, coordinating and communicating travel agendas and assembling printed material to assist with the team’s objectives, and resolving problems related to last‑minute travel changes or cancellations.

• Minimum of a Bachelor’s degree.
• Minimum of 5–8 years of experience performing high‑level administrative duties; federal government experience desired.
• Knowledge of and experience with systems and/or procedures (e.g., records management, SharePoint or similar information systems, human resources information systems, correspondence systems, travel systems and payroll systems).
• Ability to communicate in English both orally and in writing.
• Proficiency in Microsoft Office Suite and other information technology resources.

Infini Source Consulting Solutions offers a competitive salary and a generous benefits package, including medical, dental, vision, life, short and long‑term disability insurance and a 401(k) retirement plan.

Infini Source Consulting Solutions is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity/Affirmative Action Employer and make decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability or any other protected class. U.S. Citizenship is required for most positions.