Deputy Clerk - Unclassified

General Statement of Duties

This employee will perform a variety of clerical and administrative duties required by municipal government: coordinates and prepares agendas for various committees of City Council; staffs various committees of City Council, coordinates and prepares agendas for various records and/or transcribes minutes of council and committee meetings; and provides and maintains files of official correspondence. Performs related duties as required.

• English grammar, punctuation and sentence structure.
• Standard office methods and practices including filing, scheduling, recordation, and formatting information.
• Use and application of various word processing computer software.

• Type accurately.
• Communicate with the public tactfully, both orally and in writing.
• Compose business correspondence.
• Plan and organize work; estimate time requirements accurately; set appropriate priorities.
• Interpret complex information and instructions.
• Maintain confidentiality of information from files, memos and conversations.

• Establish and maintain effective work relationships with others.
• Stay calm under time pressure and other typing or unusual circumstances.

• Records minutes of committee meetings, conferences and hearings or transcribes from voice recordings; including writing summaries of meetings, conferences and hearings.
• Formats and types letters, reports, ordinances, resolutions and other documents, including, complex legal or technical documents.
• Types and proofreads, making corrections for grammar, spelling, punctuation and format errors; also edits material written by others.
• Files, retrieves information from files, and classifies information for filing, some or all which may be considered confidential; or restricted; decides methods and manner in which files are organized.
• Copies and collates information; distributes information to appropriate bodies.
• Maintains and updates various manual and computerized records and/or information.
• Tracks the status of various items under consideration by City Council.
• Attends various committee and City Council meetings; ensures that all material relating to council items and supporting documentation is present; forwards committee recommendations in council calendar.
• Maintains accounting records by receiving and posting financial source documents.
• Prepares and processes payment of vouchers, certifies funds for office expenses.
• Schedules meetings and hearings; maintains schedules; notifies others of scheduled commitments orally or in writing.
• Coordinates and prepares agendas for meetings and hearings.
• Provides information to the public either orally or in writing.

Each applicant must have two years of paid advanced-level clerical or administrative assistant experience.

Military education and experience may be substituted for college level course work at the lower and upper division baccalaureate and graduate levels and apprenticeship training at the vocational certificate level on a case by case basis based on the American Council on Education (ACE) Military Guide recommendations.

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Ashey Thomas

The City of Cincinnati offers its employees competitive salaries and a comprehensive benefit package designed to actively attract and retain quality employees to add additional value to the City of Cincinnati's workforce. A summary of these benefits for full-time employment is listed below. This is a general listing of benefits for all employees and is not intended to be a comprehensive listing for all bargaining units.

The City offers a variety of training programs, ranging from job-specific skills such as computer and equipment instruction, to helping supervisors improve their management techniques.

The City of Cincinnati 80/20 offers 3 medical plans to all full time City of Cincinnati employees and eligible dependents: the 80/20 PPO medical plan, the HDHP medical plan with an HSA contribution, and a Health Reimbursement Arrangement for those enrolled on another non-city eligible group plan.

• Legal Spouse or Equal Partner
• Child (natural child, adopted child, and/or child who the group has determined is covered under a "Qualified Medical Child Support Order")
• Step-child
• Child for whom the employee or employee's spouse/equal partner is a legal guardian

A $50,000 Basic Life Insurance policy is paid for by the City for certain eligible employees. Full time employees not eligible for the City-paid basic life insurance policy are generally provided a similar benefit through their union group.

Most full time City employees are eligible to participate in a supplemental life insurance program, a long term disability plan, and accident…