Project Administrator - Construction

Summary: The Project Administrator will be responsible for assisting the project manager and project team with project documentation and control, job cost accounting, scheduling, and construction supervision efforts. To be successful, you should feel comfortable taking on many tasks that require various skills, and appropriately prioritizing those tasks' completion.

Essential Functions including the following, but not limited to the below.

Lead by Example:

• Train field foreman to enter payroll and PO's into Computer ease

• Create CO budgets.

• Enter owner change orders in Computer ease.

• Assist AP with PO issues, PM issues, credits, etc.

• Initiate close-out for job. Make certain all committed costs are cleared, POs are closed and forward to accounting for follow up.

• Attend Job/Project Meetings

Build Lifelong Partnerships:

• Assist PM's and Field Foreman with submittals.

• Coordinate submittals and keep accurate logs.

• Distribute approved submittals to PM, Foreman, vendors, etc.

• Coordinate operation and maintenance manuals for approval by owner

• Write POs with PM's direction. Update POs as needed.

• Close PO's and remove committed cost from Computer ease at PM's request.

• Obtain local licensing and permits.

• Obtain welder certifications.

• Write change orders to subs.

• Set up out of town accommodations for jobs, i.e., apartments, utilities, etc.

• Interact with Customers to ensure we are communicating and maintaining the business relationship.

Act with Integrity:

• Ensure change orders are mailed and executed.

• Make sure pricing on vendor invoices matches quotes that were given.

• Maintain files for credits returned by the field personnel and interact with vendors to ensure proper credits.

• Track tools and equipment and ensure proper MCA rates for billing purposes.

Put People First:

• Assist field foreman in ordering material and supplies.

• Order on-site utility set up for new projects including but not limited to phones, internet, fax, cable, electric, mail service.

• Assist with jobsite set up including but not limited to copiers, office furniture, supplies.

• Maintain on-site job trailer, order supplies, materials as needed.

• Maintain job folders with updated drawings /specs as needed.

• Train new employees

• Maintain and work on multiple jobs at once.

Challenge the Ordinary:

• Assist the field foreman or PM in developing the SOV.

• Maintain records and receipts for petty cash purchases.

• Assist in Cost Plus Billing and Reconciliations

• Travel to jobsites

Education and/or Work Experience Requirements:

• Must have effective communication skills both written and verbal.

• Have good organizational skills.

• Be detailed-oriented.

• Ability to work with and maintain confidential information.

• Working knowledge of Word, Excel, and Outlook.

• Strong work ethic and able to work independently. Experience in Construction projects a plus