Executive Assistant to CEO

About the Role

The Executive Administrator to the CEO is a highly visible and strategic position responsible for ensuring the CEO and executive leadership team operate efficiently, effectively, and with maximum impact. In this role, the Executive Administrator serves as a thought partner and provides operational, organizational, and communication support at the highest level, enabling the CEO to focus on the highest priority strategic objectives.

Ideal candidates are proactive, highly discreet, exceptionally organized, and adept at navigating complex, fast‑moving environments. The position is on‑site in the OTR neighborhood in Cincinnati, OH.

Competitive salary: $80,000 – $95,000 per year.

• Vacation: minimum of two weeks
• Sick days: 5 days
• Holidays: 12 days (8 standard, 4 floating)
• 401(k) retirement plan, medical, dental, and vision insurance, life insurance, short‑term disability, and voluntary long‑term disability.

• Act as partner to the CEO, anticipating needs and aligning priorities across the business.
• Manage and track the CEO’s top priorities, ensuring focus on the most critical initiatives.
• Coordinate work across Finance, HR, Operations, and other executive stakeholders.
• Support and help run organizational operating rhythms, including OKRs, quarterly planning, and executive team meetings.
• Track progress, analyze and report on strategic initiatives, commitments, milestones, and risks.
• Follow up with leaders to ensure decisions are executed and outcomes are delivered.

• Oversee complex and dynamic calendars for the CEO and other C‑suite members.
• Schedule high‑priority meetings, briefings, and appointments efficiently.
• Manage domestic and international travel, including itineraries, logistics, and expense reporting.

• Draft, refine, and manage internal communications, announcements, and high‑visibility messages on behalf of the CEO.
• Represent the executive team in internal and external communications.
• Prepare talking points, presentations, and materials for board meetings and key executive engagements.
• Ensure consistent, clear messaging and alignment across the organization.
• Screen and triage executive email inboxes to ensure timely responses and prioritize critical issues.

• Lead high‑priority, ambiguous, or cross‑functional projects where no clear owner exists.
• Conduct business analysis and prepare insights to support CEO‑driven initiatives.
• Manage sensitive or confidential matters with the utmost discretion.
• Provide support for board activities, company events, and other strategic engagements.

• Oversee general office operations, including supplies, maintenance coordination, and equipment needs.
• Maintain a professional, efficient, and well‑functioning office environment.

• High School Diploma;
  Bachelor’s Degree preferred.
• Six or more years of executive administrative experience supporting C‑suite leadership.
• Experience working within complex, matrixed organizational environments.
• Exceptional organizational skills, with the ability to prioritize multiple complex tasks.
• Experience coordinating across global teams and senior executive stakeholders.
• Expert‑level written and verbal communication skills.
• Demonstrated ability to exercise sound judgment, problem‑solving and decision‑making capability, confidentiality, and discretion.
• Strong interpersonal skills and the ability to influence without formal authority.
• Proven ability to operate independently while collaborating effectively as a team player.
• Advanced proficiency in Microsoft Outlook, including templates, mail merge, calendar formatting, and exports.
• Ability to manage ambiguity, adapt quickly, and deliver under tight deadlines.

• Eligible to work in the United States without requiring sponsorship now or in the future.
• Successfully pass a pre‑employment drug screen and background check.

Transdev is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, national origin, age, disability, veteran status, genetic data, gender identity, sexual orientation, religion or other legally protected status.

Transdev maintains a drug‑free workplace. Applicants must be eligible to work in the United States without restrictions for any employer at any time, and must successfully pass a pre‑employment drug screen and background check.

The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions upon request.