Executive Assistant, CCRF Administration

Job Responsibilities

• Coordination – Coordinate work, schedules, activities, information, and processes. Function as a team lead, may provide input into evaluations, direct the work of others and delegate tasks. Support complex projects and processes from concept through completion that have organizational impact and/or external constituents. Establish and implement reporting systems, office procedures, and related policies. Manage e‑mail correspondence and set priorities. Identify resources and practical processes for projects, make recommendations to appropriate personnel.
  
  Schedule travel for multiple individuals and locations within budget and constraints. Schedule and coordinate conferences, meetings, and interviews using judgment about time management.
• Communication – Develop and maintain efficient internal communication processes to support department activities. Communicate effectively with executive level personnel, represent the department at meetings, and provide necessary follow‑up. Act as a liaison with external organizations and leaders. Represent the department/program head as an agent to handle procedural issues, take action, and communicate results back to the appropriate person. Diffuse crises or critical situations in the absence of a manager.
  
  Act as a gatekeeper, directing people appropriately, deciding on priority of requests/situations, and escalating as needed to a responsible manager. Take ownership of issues and concerns communicated to the department/program and provide follow‑up to bring issues to conclusion. Ensure important operational information regarding the division/program is communicated to appropriate staff. Speak in public as a representative of the department.
• Technology – Use software applications to create and edit workbooks, documents, and presentations. Understand the functions of software used in the department and use this knowledge to organize information. Produce queries from databases and review data to look for variances.
• Preparation – Take and prepare minutes, reviews, and distribute independently. Prepare board packets. Research data, compile reports, and compose and edit documents such as newsletters and proposals.
• Equipment – Set up, operate, and maintain office equipment.

Work has broad, organizational impact and routine exposure to confidential and sensitive information through support of Vice Presidents.

• High school diploma or equivalent
• 3+ years of work experience in a related job discipline

• Administrative experience in a healthcare setting
• Prior experience with providing administrative support to executives
• Strong computer skills

Primary

Location:

Burnet Campus

Schedule:

Full time

Shift: Day (United States of America)

Department:
Pediatrics / CCRF Admin

Employee Status:
Regular

FTE: 1

Weekly

Hours:

40

Expected Starting Pay Range:
Annualized pay may vary based on FTE status $23.90 – $29.88

Cincinnati Children’s is proud to be an Equal Opportunity Employer committed to creating an environment of dignity and respect for all our employees, patients, and families. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, genetic information, national origin, sexual orientation, gender identity, disability or protected veteran status. EEO/Veteran/Disability