Scheduler II - Green Township Cardiology

Job Description

Reviews and helps facilitate scheduling for all physicians within Heart and Vascular. Is responsible for cath lab scheduling, EP lab scheduling as well as approving PTO and reviewing, updating EPIC schedules.

• Reviews and helps facilitate scheduling for all physicians within Heart and Vascular. Is responsible for cath lab scheduling, EP lab scheduling as well as approving PTO and reviewing, updating EPIC schedules.
• Manages daily patient and physician scheduling using appropriate systems for ordering of labs, diagnostic test orders and scheduling.
• Provides clerical support to the clinical team.
• Obtains records, films, etc. in preparation of daily schedule.
• Assignments may be confidential and require judgment and discretion at all times.
• Answers telephone and makes daily patient, physician and other phone calls.
• Transcribes, distributes and files correspondence and administrative documents.
• Coordinates meeting plans and travel arrangements for physicians.
• Attends and takes minutes for meetings.
• Opens and sorts mail.
• Orders supplies as needed.
• Checks out patients, answers questions, schedules follow‑up appointments or testing, and collects co‑pays.
• Verifies referrals and performs pre‑certifications as appropriate.
• Manages and updates patient care volumes and policies.
• Assists with training of new schedulers.
• Maintains cash drawer, reconciles balances, prepares deposits by completing deposit slips, may take deposits to bank, batches fee tickets, checks for accuracy and completion, completes batch header documentation, and submits batches to CBO daily.
• May act as Super User for Electronic Medical Record.
• All other duties as assigned.

• Education: High School Diploma or equivalent required;
  Associate’s degree or Medical Secretary Certification preferred.
• Years of
  
  Experience:
  
  2 years medical office experience and 1 year prior scheduling experience required; administrative or secretarial experience preferred.
• Required Skills and Knowledge: Proficiency with copier, fax, telephone system, postage equipment, and computers (Microsoft Outlook, Word, Excel). Excellent organization and communication skills required. Must be able to multi‑task and maintain confidentiality.