Administrative Assistant

Xavier University is seeking a dedicated and mission-driven Administrative Assistant I to join our TRiO Scholars, Student Support Services (SSS) team. This role presents an exciting opportunity for an individual who thrives in a collaborative, student-focused environment and is passionate about contributing to work that has a meaningful impact.

• Provide direct administrative support to the Director of TRiO Student Support Services, including email correspondence, scheduling meetings (office and video conference), and coordinating travel arrangements.
• Provide front desk coverage, greeting guests, managing incoming/outgoing mail, and maintaining an organized office environment.
• Maintain workflow by analyzing and refining standard operating procedures (e.g., scheduling, communications, budget administration, purchasing), and assist with program projects and presentations.
• Lead and manage daily operations for maintaining the program’s confidential database.
• Supervise student employees and delegate assigned tasks.
• Coordinate new student intake process from pre-application status to enrollment into the program.

• High School Diploma or equivalent (Associate’s Degree preferred).
• At least 3-5 years of related experience.
• Ability to adapt to a changing environment and handle multiple priorities.
• Excellent oral and written communication and analytical skills.
• Proficient in Microsoft Office and Excel, with aptitude to learn new software and systems.

• Comprehensive insurance plans, including medical, dental, vision, and prescription coverage.
• Tax-advantaged accounts, including health savings accounts, flexible spending accounts, and dependent care accounts.
• Financial security via life and long-term disability insurance, accident and illness insurance, and retirement savings plans.
• Generous paid time off, including vacation, sick leave, and holidays.
• Tuition remission for employees and their eligible dependents.

We welcome and support members from diverse backgrounds and life experiences. We unreservedly commit to open and free inquiry, deliberately seek out multiple perspectives, and create a campus where everyone feels a sense of belonging.