Financial Administrator , University Of Cincinnati Libraries

Position: Financial Administrator 1, University Of Cincinnati Libraries
Current UC employees must apply internally via Success Factors

Next Lives at the University of Cincinnati

Founded in 1819, the University of Cincinnati ranks among the nation’s best urban public research universities. Home to more than 53,600 students, 12,000 faculty and staff, and over 360,000 living alumni, UC, a Carnegie 1 institution, combines research prowess with a physical setting The New York Times has called “the most ambitious campus design program in the country." UC's momentum has never been stronger as the anchor of the Cincinnati Innovation District, the oldest cooperative education (co-op) program in the country with students earning $94 million annually through paid experiences, an academic health system, and as a member of the Big 12 Conference.

The university contributes $10.6 billion in economic impact to the city and $22.7 billion to the state of Ohio. At UC, next is all of us. Learn more  .

UC is a mission-driven organization where we are committed to student success and positively transforming the community through scholarship and service. We thrive on innovation, making an impact, and fostering an environment where staff and faculty are key contributors to UC’s success.

About The University of Cincinnati Libraries

The University of Cincinnati Libraries is an integral partner in the university’s efforts to achieve its #NEXT Lives Here strategic directions. With the launch of the University of Cincinnati Libraries Strategic Plan, , we are increasing our impact by focusing on four Strategic Directions:
Enrich Our Collections, Expand Our Impact, Strengthen Our Organization and Support Our Students

Job Overview

University of Cincinnati Library is seeking a Financial Administrator 1 position. The role provides financial administrative, payroll, and procurement support for the University of Cincinnati Libraries. This position is responsible for processing routine financial transactions, supporting payroll activities, coordinating purchasing and payment functions, maintaining records, and ensuring compliance with university policies and procedures. The position serves as a key resource for faculty, staff, students, and external vendors by providing customer service and operational support across 9 libraries on Clifton Campus.

This position will be under the general supervision of the Business Officer. The Financial Administrator will assist day-to-day financial operations, including but not limited to requisition, contract, travel and expense reimbursement support, financial record management and reconciliation

Essential Functions

• Process and monitor procurement transactions, including requisitions, purchase orders, invoices, payment requests, vendor setup requests, and purchasing card transactions.
• Assist with travel and business expense reimbursements in accordance with university policies and procedures.
• Review financial transactions for accuracy and completeness and resolve discrepancies as needed.
• Support reconciliation, and year-end financial activities.
• Assist in the development of unit policies and procedures.
• Monitor the financial status of departmental operating budgets, designated funds, endowments, grants, and other budget allocations.
• Implement policies to ensure compliance with state and federal regulations.
• Analyze financial data and identify trends, variances, and potential budget concerns.
• Maintain financial records and supporting documentation in accordance with university record retention requirements.
• Assist leadership with gathering financial information for planning, assessment, and decision-making purposes.
• Process personnel transactions in support of payroll, and employee lifecycle activities in accordance with university policies.
• Support student employee, temporary employee, and limited-service service processes.
• Assist with timekeeping, payroll administration, personnel documentation, and HR record maintenance.
• Perform related duties based on departmental need.

Required Education

• Bachelor’s Degree must be in accounting or related field.
• Four (4) years of relevant work experience and/or other specialized training can be used in lieu of education requirement.

Required…