Administrative Assistant

Administrative Assistant

We are looking for an Administrative Assistant to support daily business and ministry operations for a church office. This contract opportunity is ideal for someone who is highly organized, detail-oriented, and comfortable managing a mix of administrative, financial, and communication-related tasks. The person in this role will help maintain accurate records, coordinate office activities, and provide dependable support to staff, members, and guests.

Responsibilities:

• Enter weekly donation and deposit information with a high level of accuracy and maintain organized financial records.
• Process approved invoices and requisitions for budgeted expenses while supporting routine accounts-related activities.
• Order office, equipment, and educational materials and track inventory to help ensure supplies remain available.
• Maintain and update membership and contribution records, including changes to contact information and status updates.
• Provide day-to-day administrative support by answering inquiries, coordinating schedules, greeting visitors, and assisting with office correspondence.
• Arrange travel logistics such as flights and hotel reservations for staff, members, and visiting guests.
• Support communication efforts by helping manage announcements, bulletins, programs, social media updates, database content, and website-related information.
• Prepare contribution statements, required tax documentation, certificates, resolutions, mailing lists, and other reports as needed.
• Assist with incoming and outgoing mail, special events, ministry projects, and additional office duties assigned by leadership.