Associate To, Internal Medicine, College of Medicine

Associate To, Internal Medicine

The University of Cincinnati College of Medicine is dedicated to advancing health care through exceptional education, groundbreaking research, and outstanding patient care. In partnership with UC Health and Cincinnati Children's Hospital Medical Center, the College of Medicine is transforming the future of medicine every day. The Department of Internal Medicine is a nationally recognized department with distinguished faculty, innovative research programs, and a strong commitment to education and clinical excellence.

The department is seeking a highly organized, proactive, and professional Associate to the Chair to provide high-level administrative and operational support to leadership within the Office of the Chair. This position serves as a trusted administrative partner responsible for coordinating complex activities, supporting leadership initiatives, managing sensitive and confidential information, and ensuring efficient day-to-day operations within a fast-paced academic medicine environment.

Essential Functions:

• Provide high-level administrative and operational support to leadership within the Office of the Chair.
• Coordinate complex calendars, meetings, and scheduling activities for departmental leadership.
• Develop and manage candidate interview itineraries and logistics for faculty and leadership recruitment activities.
• Coordinate and support search committee meetings, including scheduling, communications, and meeting materials.
• Process travel arrangements, reimbursements, and related documentation for faculty and administrators.
• Prepare correspondence, reports, presentations, memos, and other professional documents as requested.
• Serve as a liaison between departmental leadership, faculty, staff, university offices, and external partners.
• Assist with special projects, operational initiatives, and departmental events.
• Support the development, implementation, and maintenance of administrative processes and operational procedures.
• Maintain confidential and sensitive information with professionalism and discretion.
• Monitor and track action items, deadlines, and follow-up activities to support departmental priorities.
• Provide administrative support to departmental leadership and administrative teams as needed.
• May assist with onboarding and coordination of student workers or support staff.
• Perform related duties based on departmental needs.

This job description may be modified at any time.

Required

Education:

Bachelor's Degree in a related field. Eight (8) years of relevant work experience and/or other specialized training can be used in lieu of education requirement.

Required Experience:

Four (4) years of experience in a related field. Experience may require one (1) year supervision.

Additional Qualifications Considered:
Bachelor's degree in Business Administration, Healthcare Administration, Communications, or a related field. Experience supporting senior leaders, executives, or academic administrators. Experience in higher education, healthcare, or academic medicine environments. Exceptional organizational, communication, and interpersonal skills. Demonstrated ability to manage multiple priorities in a fast-paced environment. Strong attention to detail and ability to maintain confidentiality. Proficiency in Microsoft Office Suite and virtual meeting platforms.

Experience coordinating meetings, travel, reimbursements, and recruitment activities. Ability to work independently while collaborating effectively with varied teams and stakeholders.

Physical Requirements/Work Environment:
Office environment/no specific unusual physical or environmental demands.

Compensation and Benefits: UC offers an exceptional benefits package designed to support your well-being, financial security, and work-life balance. Highlights include: comprehensive tuition remission, robust retirement plans, real work-life balance, additional benefits include competitive salary, comprehensive health coverage, flexible spending accounts & wellness programs, professional development & mentorship opportunities.