Executive Administrative Assistant

Executive Administrative Assistant

We are searching for the best talent for an Executive Administrative Assistant to support our Med Tech Surgery Robotics R&D Instruments and Accessories and New Growth Vice President. This fully onsite position is located in Cincinnati, Ohio.

An internal pre-identified candidate for consideration has been identified. However, all applications will be considered.

Key Responsibilities:

• Prepare and manage correspondence, presentations, agendas, and other documentation as required by the leadership team.
• Effectively manage and maintain calendars and communications, ensuring optimal scheduling of meetings.
• Schedule and coordinate internal and external meetings, company visits, and video conferences using Outlook, Teams, Zoom, and other meeting technologies.
• Organize and oversee domestic and international travel arrangements, including the preparation and completion of travel expense reports.
• Interact professionally with internal and external management on a daily basis while handling sensitive and confidential documents and materials during in-person and virtual meetings.
• Demonstrate strong organizational skills to multi-task and prioritize effectively in a fast-paced and matrix environment.
• Ensure attention to detail and accuracy in all tasks and deliverables.
• Utilize knowledge of company and division objectives, organizational structure, and policies and procedures to enhance efficiency and effectiveness.
• Make recommendations for process improvements and workflow enhancements as appropriate.
• Support event coordination efforts, overseeing logistics and execution of various organizational events, Town Halls and meetings.
• Participate in strengthening the campus culture and be responsible for managing campus budget for campus meetings, campus catering, events, etc.
• Contact for the Cincinnati campus for any relevant information required
• Employee Business Resource Group liaison for scheduling quarterly meetings, communication, year-end event, distribution list

Qualifications / Requirements:

• A minimum of a high school diploma is required. An associate's degree is preferred.
• A minimum of 6 years of administrative or similar experience is required.
• Strong organizational skills and demonstrated ability to prioritize multiple projects and meet deadlines.
• Customer and employee-focused and able to work under minimal supervision.
• Team mentality with the ability to work independently and as part of a team in a fast-paced environment.
• Proficient in Microsoft office programs (Word, Excel, PowerPoint, Outlook, etc.).
• Excellent verbal and written communication skills, with exceptional interpersonal skills and ability to interact effectively with all levels of the organization.
• Attention to details and good judgment to solve problems regarding project, department or division-related work.
• Proactively recommends improvements that strengthen working relationships, meetings, and organizational effectiveness.
• Demonstrated experience in working in a highly matrixed global organization.
• Comfortable with ambiguity and adapt to changing business needs and priorities.
• Discretion and professionalism to handle confidential information.
• Demonstrates Johnson & Johnson's Leadership Imperatives and Credo to all stakeholders internally and externally.
• This role may require additional working hours outside of the regular business hours. Occasional travel may be required to support off-site meetings and events.

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants' needs. If you are an individual with a disability and would like to request an accommodation, please contact us via  or contact AskGS…