Executive Assistant

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Full Time Cincinnati, OH, US

2 days ago Requisition

Salary Range: $48,000.00 To $52,000.00 Annually

The Executive Assistant – Grant Support provides administrative, operational, and grant-development support to ensure the efficient day-to-day functioning of UMADAOP. This position works closely with the CEO and leadership team to coordinate administrative activities, maintain organizational records, support grant writing and reporting, monitor deadlines, and assist with organizational projects.

The ideal candidate is highly organized, detail-oriented, an excellent written and verbal communicator, and able to manage multiple priorities in a fast-paced nonprofit environment. The successful candidate will have experience with nonprofit administration and grant writing, grant research, grant applications, and/or grant reporting
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• Provide administrative support to the CEO and leadership team.
• Maintain calendars, meetings, appointments, and organizational schedules.
• Prepare correspondence, reports, presentations, meeting agendas, and other documents.
• Coordinate internal and external meetings, including preparing materials and documenting action items.
• Maintain organized electronic and paper files and records.
• Draft and proofread correspondence, policies, reports, and other organizational documents.
• Assist with preparation of Board of Directors materials and meeting documentation.
• Maintain confidentiality of sensitive organizational, employee, client, financial, and grant-related information.

• Assist with the coordination and implementation of organizational procedures and administrative systems.
• Track deadlines, assignments, contracts, renewals, licenses, and other operational requirements.
• Maintain organizational calendars and project-tracking systems.
• Assist leadership with special projects and organizational initiatives.
• Coordinate communications among departments, staff, vendors, partners, and community stakeholders.
• Assist with purchasing, vendor coordination, supplies, facilities, and general office operations.
• Identify administrative or operational issues and bring them to the attention of leadership.
• Research local, state, federal, corporate, and foundation grant opportunities aligned with UMADAOP's mission and programs.
• Maintain a grant opportunity and submission calendar.
• Assist in preparing letters of inquiry, grant proposals, applications, budgets, narratives, and supporting documentation.
• Draft and edit grant narratives using information provided by program and administrative staff.
• Assist with gathering program statistics, outcomes, financial information, and supporting documentation required for grant applications.
• Maintain organized electronic files for grant applications, awards, contracts, and reporting requirements.
• Track grant submission deadlines and required follow-up activities.
• Assist with preparation of interim and final grant reports.
• Monitor grant deliverables and reporting deadlines and communicate upcoming requirements to appropriate staff.
• Assist with researching potential corporate sponsors, foundations, and other funding sources.
• Support the CEO and leadership team with donor and fund-development activities as assigned.

• Maintain accurate records and documentation related to grants, contracts, programs, and organizational operations.
• Assist with collecting and organizing program performance data and outcome measures.
• Assist departments in meeting documentation and reporting requirements.
• Maintai…