Executive Assistant

Executive Assistant

We are looking for an Executive Assistant to provide high-level administrative support for a financial services organization in Cincinnati, Ohio. This is a Contract position suited for someone who thrives in a fast-paced office setting and can manage competing priorities with discretion and care. The ideal candidate will bring strong coordination skills, effective communication, and the ability to keep executive operations running smoothly.

Responsibilities:

• Oversee executive calendars by organizing appointments, resolving scheduling conflicts, and ensuring daily priorities are aligned.
• Prepare and coordinate meetings from start to finish, including arranging logistics, assembling materials, and tracking next steps after discussions.
• Welcome guests and respond to incoming calls in a courteous and attentive manner, creating a positive experience for visitors and stakeholders.
• Provide day-to-day support for front office activities, including mail handling, office coordination, and general administrative coverage.
• Arrange business travel and manage related itineraries, reservations, and scheduling details for executive needs.
• Maintain accurate records, correspondence, and documentation while handling sensitive information with a high level of confidentiality.
• Assist leadership and office teams with additional administrative tasks as business needs evolve.