Registrar Specialist

The Registrar Specialist works in the Transfer
Credit area of the Registrar's Office to assist in the processing of incoming transfer credit for Cincinnati State students. The Registrar Specialist assists the Assistant Registrar for Transfer Credit in the research of transfer credit, transcript evaluation processing, and written and verbal communication to students regarding transfer credit information.

• Process various transfer credit postings in the Colleague student information system.
• Evaluating foreign high school & college transcripts.
• State of Ohio “TAG” credit posting.
• Posting of AP, CLEP and IB credits.
• Ensure authenticity of documents.
• Utilize the transcript automation tool to load data into the student information system, verifying for accuracy.
• Utilize various resources to assist in determining course equivalencies including system-maintained tables, Transfer Evaluation System (TES) software, college catalogs.
• Assists with necessary research to establish proper status of transfer credit.
• Assist in direct customer service and communication to students, faculty, staff, and college community for all transfer credit area operations and processes.
• Verbal and written communication with students to assist in their understanding transfer credit policies, practices, and decisions.
• Performs various clerical functions in order to maintain electronic files, process paperwork, prepare reports and fulfill information requests.
• Indexes and verifies imaged documents.
• Assist in direct customer service and communication to students, faculty, staff, and college community for all transfer credit area operations and processes.
• Assist in direct customer service for Registrar operations and processes.
• Cross train in other Registrar area operations as approved by leadership.
• Other duties as assigned.

• Associate’s degree from an accredited college or university.
• Three years general clerical/administrative support experience.
• Proficiency with Microsoft Office Products.

• Bachelor’s degree from an accredited college or university.
• Customer service experience with a variety of stakeholders and constituents in a higher education setting.
• Knowledge of academic policies and procedures. (e.g., transfer credit, degree audits, maintenance of general academic records and program curriculum)
• Experience with Student Information Systems, preferably Ellucian Colleague, Microsoft Office Suite, imaging software, reporting software, AI transcript data automation software.

• Excellent interpersonal skills including written and oral with the ability to communicate effectively with people from a variety of culturally diverse backgrounds.
• Ability to adapt and comprise excellent decision-making skills.
• Ability to build effective and collaborative relationships, work effectively under pressure, meet project deadlines, be self-motivated, work independently, and be committed as a team player with strong organizational and planning skills.
• Recognize opportunities to improve the transfer credit process.
• Maintain confidentiality

Reports To:

Assistant Registrar

Pay Grade: $21.75/hour (Grade 18)

Status:
Full-Time

Classification:
Non-Exempt

• Cincinnati State provides employees with high quality and cost-effective benefits with a variety of options:
• Medical Insurance (PPO- employer covers up to 92% of the premium, HDHP- employer covers 100% of the premium)
• Dental Insurance (employer covers 100% of the premium)
• Vision Insurance
• NO WAITING PERIODS! Medical, Vision and Dental benefits are effective from day one of employment!
• Flexible Spending Accounts and Health Savings Account (employer contributions)
• Short-Term Disability:
  Offering 60% of your salary with a…