Campus Activities Board - Chief of Staff

Employer Address:
Mount St. Joseph University 5701 Delhi Rd. Cincinnati, OH 45233

Department:
Campus Activity Board

Status:
Non-Exempt

Supervisor Contact Information:

Karyssa Vasquez, Student Experience and Family Engagement Manager | Karyssa.vasquez |  | Center for Mission and Belonging

Pay:
The Student Employee Policies can be found on my Mount

* This is not an hourly position. The Student Employee will be paid at the end of the semester when the supervisor issues payment.

* This position is paid via stipend of $300 semesterly if all requirements are met:

* Attend all meetings, as required, with the CAB advisor.

* No meetings should be missed by executive board members unless excused by CAB advisor, President, or Vice President.

* Members that cannot attend meetings and events must clear it with the President, Vice President, or the Advisor within 48 hours of said meeting or event with the exception of emergency situations. The President, Vice President, or the Advisor has the discretion to determine what is and is not excusable.

* Executive Board Members must attend at least 80% of events per semester.

* If you are the position planning the event you MUST attend the event.

* There must always be at least two Executive board members at all CAB events.

* Comply with all constitutional duties and reasonable requests by the President or other Executive Board members.

* Remain in good standing with Mount St. Joseph University and maintain a 2.5 GPA.

Evaluation Period:
Annual performance evaluations if the student works the entire academic year. If the student works one semester, the performance evaluation will be completed after that semester

Purpose:

To fill in for the president when the President is unable to fill their position duties. Serve as CAB SGA representative at all club representative meetings if the president cannot. Will meet with the bi-advisor weekly. Be in charge of supporting all CAB members with their events. Advertise and execute the hiring of any vacant positions in partnership with the CAB advisor.

The CAB Chief of Staff is responsible for:

* Ensure the team is submitting event evaluation forms and following up as needed

* coordinate a member appreciation event once a semester

* coordinate an end of the year party at the end of each academic year

* Creation of the Application and ballot

* Support the execution of interviews in partnership with the advisor

* Creation and follow-up of members evaluations semesterly

* Communicate general CAB updates to all members

* Shall assist during Orientations and Campus Fair.

* Maintain records of all member attendance at meetings and programming events

* Recruitment of incoming freshman as well as other Mount students

* Assume the duties of the President in the President's absence or if the office should become vacant.

* Oversee all operations in coordination with the President to ensure organizational efficiency.

* Orient all new members in partnership with the current Executive Board.

* Attend all meetings and events.

* If one cannot attend meetings and events must clear it with the Advisor within 48 hours of said meeting or event with the exception of emergency situations. The President, Vice President, or the Advisor has the discretion to determine what is and is not excusable.

* Meet bi-weekly with the Advisor.

* Notify members of all regular and special meetings.

Duties & Responsibilities for all Campus Activities Executive Board:

* Shall work with the entire executive board to assist with all CAB events as needed

* Shall be responsible for setting up, getting ready for events, purchasing or organizing the supplies as needed, and assisting with clean up after said events

* Shall be responsible for keeping CAB visible on campus

* Shall be responsible for assisting with fundraising events

* Shall work with the Chief Marketing Officer to help advertise assigned events, including, but not limited to, getting PR Requests to the official MSJ Marketing office in a timely manner

* Shall be responsible for following through on all aspects of the company contracts with the exception of final negotiations, which will be completed by the CAB advisor (signing of document)

* Shall be responsible for turning in an event evaluation form to the Vice President within two weeks of an event

* Shall work with Campus Police when security is needed for events.

* Shall be responsible for turning in all receipts to the Vice President of Operations within two weeks of an event

* Must check in all MSJ community members into all events. The event host is responsible for signing in and out of all events to help maintain a valid active member roster

* All executive board members are required to attend weekly meetings. All general members are expected to attend every other weekly meeting with the executive board

* Meet bi-weekly with the Advisor.