Project Event Coordinator

Overview

US Citizen Only - 6-12 Month Contract to Hire - Hybrid – Onsite 3 Days a week 45202

Pay Rate: $35 - $40/hr W-2

The Private Event Coordinator plays a critical role in supporting learning delivery through the end-to-end coordination of private training events for client organizations. This role requires strong organizational skills, a project management mindset, meticulous documentation practices, and the ability to adapt workflows across varied client needs. Coordinators ensure a high-quality learner experience while supporting internal teams with accurate, timely logistical and administrative execution.

• Manage the full lifecycle of private training events, from initial intake through post-delivery wrap-up.
• Coordinate event requirements such as schedules, agendas, instructor support, materials, and client-specific customization.
• Maintain proactive ownership of events including self-assigning classes based on load-balancing guidelines.

• Maintain accurate, up-to-date documentation to ensure continuity across teams and coordination.
• Follow established workflows and contribute to process consistency across the team.
• Capture all relevant details and decisions in the event record, ensuring transparency and auditability.
• Participate in a collaborative claiming/assignment model to balance team capacity, event complexity, and delivery timelines.
• Manage personal workload to ensure events progress on schedule and stakeholders are informed of risks or blockers.
• Serve as a self-starter who anticipates needs and drives tasks to completion without waiting for direction.
• Use resources including documentation and management support to remain compliant.

• Work in collaboration with the sales representative to act as the primary operational contact for instructors, client partners, and internal delivery teams.
• Provide clear, proactive communication regarding scheduling, logistics, and expectations.
• Participate in routine coordination meetings (e.g., weekly syncs) and contribute updates.

• Work closely with various teams including labs, kits, training support and instructor management to ensure cost effectiveness and accurate delivery.
• Collaborate with team members to continuously improve process quality, tools, and documentation.

• Requirements: 1–3 years of experience in event coordination, project coordination, learning operations, or similar roles.
• Strong organizational skills with the ability to manage multiple simultaneous tasks.
• Ability to follow structured processes while adapting to client-specific variations.
• Comfortable using digital collaboration tools (e.g., SharePoint, Teams, Salesforce).
• Detail oriented, proactive, and able to work independently.

• Experience in training delivery operations or client-facing service roles.
• Experience supporting global teams or remote events.

• Experience specifically in training delivery operations or learning operations.
• Prior client-facing coordination or service delivery experience.
• Experience supporting global teams and/or live virtual or remote events.
• Familiarity with instructor management, labs, or training support workflows.
• Experience contributing to process improvements, templates, or operational documentation.
• Comfort operating in high-volume, fast-paced delivery environments.

CBTS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a protected veteran in accordance with applicable federal, state and local laws.