Purchasing and AP Coordinator

Responsible for coordinating purchasing operations, accounts payable support, warranty resolution, and inventory-related processes for the company. This role manages Purchase Order creation and reconciliation, supports invoicing and vendor communications, oversees warranty claims and credit recovery efforts, and works cross-functionally with field technicians, project managers, dispatch, vendors, and Accounts Payable to improve operational efficiency and accuracy.

• Top Pay: $22.00 - $25.00 per hour
• Medical – Dental – Vision Benefits Start Day 1 (no waiting period)
• 80 Hours of Vacation to Start
• Company-Paid Life Insurance Policy
• 401(k) Plan with Company Match

• Purchase Order Management
• Create and manage Purchase Orders for service, project, and inventory needs
• Provide PO numbers to technicians, project managers, and office staff
• Update POs using packing slips, invoices, and field documentation
• Ensure accurate PO documentation and system entry
• Credit Card and Purchasing Support
• Create and maintain company credit card Purchase Orders
• Provide payment information to approved suppliers
• Ensure receipts and supporting documentation are submitted accurately
• Resolve purchasing discrepancies related to credit card activity and vendor billing
• Accounts Payable Coordination
• Resolve PO and invoicing discrepancies with Accounts Payable
• Review and complete purchasing receipts before AP processing
• Verify invoice numbers, dates, pricing, and net amounts for accuracy
• Support process improvements between Purchasing and AP operations
• Warranty and Vendor Resolution
• Reconcile warranty purchases, returns, and vendor credits
• Submit and monitor warranty claims with vendors and manufacturers
• Follow up on pending credits, disputes, and return authorizations
• Resolve delayed or denied warranty claims with vendors
• Maintain warranty documentation and communication records
• Escalate unresolved vendor issues when necessary
• Inventory and Operational Support
• Maintain item numbers, including creating, editing, and inactivating items
• Manage truck assignments and inventory transfers within Build Ops
• Assist with truck and warehouse inventory counts
• Support dispatch operations and resolve purchasing-related issues

• 2 years experience in purchasing or accounts payable (within the construction or mechanical industry a plus!)
• Track record of being organized, efficient, and able to manage a high number of requisitions.