Crew Training & Records Specialist

Select how often (in days) to receive an alert:

Company:
Executive Jet Management

Area of Interest:
Flight Operations

Location:

Cincinnati, OH, US, 45226

EJM has been a pioneer in aircraft management and worldwide jet charter services since 1977. As a subsidiary of Net Jets, we are part of the world's largest private aviation infrastructure, with unrivaled resources and operational stability. Our business is rooted in the core principles of safety, service, and integrity—principles that we deliver on daily for our customers and employees.

The Crew Training and Records Specialist is responsible for planning, communicating, and managing crew member company-specific and aircraft-specific training requirements. They ensure EJM crew members remain qualified under 14 CFR, EJM policies, and account agreement requirements.

• Schedule and track crew member’s training and checking events.
• Maintain crew member profiles in EJM’s operational scheduling software.
• Receive, audit, and process crew member training records in EJM’s recordkeeping system(s).
• Provide training records to crew members, EJM stakeholders, and/or FAA representatives upon request.
• Make proactive and effective recommendations to EJM stakeholders, customers, and crew members to ensure appropriate qualifications are maintained.
• Coordinate applicable changes to crew member’s training and/or operations schedules based on EJM and training provider requirements.
• Forecast future training needs and proactively schedule training events with the respective training provider(s).
• Implement and adhere to the Executive Jet Management 20/20 Flight Plan in daily operations and tasks.
• Work with departments to understand training elements needed at the time of an account or crew member onboarding. Plan for future training elements to ensure the crew members remain qualified for the assigned duty position.
• Review and approve, reconciling when necessary, crew member training invoices with the appropriate training vendor.
• Responsible for assuring that the company’s goals for safety, compliance, security, and quality are met through continual compliance with EJM’s Safety Management System (SMS) program and reporting safety improvement recommendations, and/or observations of company or regulatory non‑compliance.

It is not possible to list all required job duties on this form. There may be other important duties assigned, depending on the position.

Associate's in Aviation or Business

2-4 years of experience

Service-Oriented

Strives For Positive Results

• Previous experience in an operations environment.
• Previous experience in a fast paced, dynamic work environment and ability to handle multiple tasks with shifting and/or competing priorities.
• Ability to perform and shift priorities in a deadline-oriented environment.
• Ability to communicate in a professional manner in stressful situations.
• Ability to make autonomous decisions considering multiple variables.
• Must maintain a working knowledge of 14 CFR 61 and 135 regulations, EJM manuals, policies, and procedures.
• Act as subject matter expert in all aspects of training/qualification requirements.

At EJM, we believe that how you do something is as important as what you do. That's why we foster a collaborative company culture, where leadership is accessible, employee opinions are valued, and relationships matter. We encourage employee growth, recognize the importance of work‑life balance, and take pride in being a career destination.

To ensure our employees are taken care of at work and at home, we offer a comprehensive package of premium benefits, including:

• Competitive pay
• Medical, dental, and vision insurance, available with no monthly premiums
• 401(k) plan, with 67% of every dollar you contribute matched by EJM
• Health savings account (HSA)
• Flexible spending accounts (FSA)
• Life insurance and AD&D benefits
• Company‑paid short‑term disability
• Long‑term disability
• Legal plan
• Pet Insurance
• Paid Time Off

Executive Jet Management is an equal opportunity employer.

To ensure a safe environment, we conduct pre‑employment drug screening and background checks.