EHR Healthcare Administrator

(: ) Axle Informatics is a bioscience and information technology company that offers advancements in translational research, biomedical informatics, and data science applications to research centers and healthcare organizations around the globe. With experts in biomedical science, software engineering, and program management, we focus on developing and applying research tools and techniques to empower decision‑making and accelerate research discoveries. We work with premier research organizations and facilities including multiple institutes at the National Institutes of Health (NIH) and other public and private organizations.

• 100% Medical, Dental & Vision Coverage for Employees
• Educational Benefits for Career Growth
• Paid Time Off (Including Holidays)
• Employee Referral Bonus
• 401K Matching
• Flexible Spending Accounts:
  Healthcare (FSA)
• Parking Reimbursement Account (PRK)
• Dependent Care Assistant Program (DCAP)
• Transportation Reimbursement Account (TRN)

Axle is expanding into EHR Consulting Services, delivering implementation, optimization, and go‑live support for Epic, Oracle Health, and Meditech to hospitals, health systems, and physician groups. As the division scales, Axle is seeking a detail‑oriented and highly organized Healthcare Administrator to serve as the operational backbone of the new consulting practice — overseeing contract execution, compliance documentation, and workforce screening across a blended staffing model of W2 employees, H1B professionals, 1099 contractors, and C2C partners.

This role sits at the center of the division, connecting the Sales/BD team, the recruiting team, and external clients to ensure every engagement is properly contracted, every consultant is properly screened, and every compliance requirement is met before a consultant sets foot in a client environment. The ideal candidate has hands‑on experience in healthcare administration, staffing compliance, or contract operations, and is comfortable building process from the ground up in a fast‑paced environment.

• Contract & Compliance Administration Own execution and tracking of Client Master Service Agreements (MSAs), Statements of Work (SOWs), Independent Contractor Agreements (1099s), C2C vendor agreements, and W2 employment agreements
• Maintain and manage the Epic Vendor Access Approval process and other vendor‑specific credentialing requirements
• Ensure the division maintains an active HIPAA Business Associate Agreement (BAA) and stays current on HIPAA compliance obligations
• Track and manage general liability, professional liability, and cyber liability insurance requirements
• Background Screening & Worker Classification Manage background check and drug screening processes for all consultants prior to client placement, per hospital and health system requirements
• Support correct worker classification across the W2 / H1B / 1099 / C2C staffing model, flagging compliance risk where classification is ambiguous
• Coordinate with legal/immigration support on H1B compliance requirements, including USCIS filings and prevailing wage documentation, for long‑term specialized placements
• Documentation & Record‑Keeping Maintain a centralized system of record for all contracts, compliance documentation, and screening results
• Build and maintain repeatable documentation templates and checklists as the division scales
• Ensure audit‑readiness of all compliance files at all times
• Cross‑Functional Operations Support Serve as the connective tissue between Sales/BD, Recruiting, and clients — ensuring compliance and paperwork never become a bottleneck to placement
• Support onboarding logistics for new consultants (W2, 1099, C2C, and H1B) in coordination with recruiting
• Contribute to the buildout of supporting systems, including contract management tools and HIPAA‑compliant communication platforms

Required 3‑5+ years of experience in healthcare administration, HR/staffing compliance, or contract operations, ideally within healthcare IT staffing, consulting, or a related regulated industry. Working knowledge of HIPAA compliance requirements and Business Associate Agreements. Experience with worker classification…