HVAC Assistant Project Manager - Multi-Family

General

Job Description

Job Summary The HVAC Assistant Project Manager supports Project Managers and field teams in the successful execution of multifamily HVAC construction projects, including apartments, mixed-use developments, senior living communities, and renovation projects. This role assists with preconstruction activities, permitting, submittals, procurement, scheduling, budgeting, project documentation, and closeout while ensuring projects are completed safely, on schedule, within budget, and in accordance with company standards and contract requirements.

Key Responsibilities Support Project Managers with daily project coordination and administrative functions. Assist with preconstruction planning, project startup, permitting, and jurisdictional approvals. Prepare, track, and manage HVAC submittals, shop drawings, RFIs, change orders, and project documentation. Coordinate with owners, developers, general contractors, engineers, architects, subcontractors, vendors, and field personnel. Track HVAC equipment, materials, and long-lead items to support project schedules and installation milestones.

Assist with project scheduling, budget tracking, cost control, billing, invoicing, and reporting. Maintain organized project files, meeting minutes, correspondence, and contract documents. Support quality control inspections, safety documentation, and compliance requirements. Assist with punch list management, startup and commissioning documentation, warranties, as-built drawings, and project closeout packages. Participate in project meetings and provide timely updates on project status, risks, and deliverables.

Help ensure project milestones, deadlines, and customer expectations are achieved. Perform additional duties as assigned.

Minimum Education None Minimum Years of Experience 2-4 Specific Qualifications Qualifications High School Diploma or GED required;
Associate's or Bachelor's degree in Construction Management, Engineering, Business, or related field preferred. 2+ years of experience in HVAC construction, mechanical contracting, project coordination, or project administration. Multifamily construction experience preferred. Knowledge of HVAC systems, construction processes, permitting, submittals, RFIs, procurement, and project documentation. Proficient in Microsoft Office Suite (Excel, Word, Outlook); experience with Procore, Bluebeam, or other construction management software preferred.

Strong organizational, communication, and problem-solving skills with the ability to manage multiple projects and deadlines. Ability to read and interpret construction drawings, specifications, schedules, and contract documents. Valid driver's license and ability to travel to project sites as needed. Must successfully pass background and drug screening requirements.

Physical Requirements & Work Environment Work is performed in both office settings and active multifamily construction environments. Ability to sit, stand, walk, bend, kneel, crouch, and climb stairs for extended periods. Ability to navigate unfinished buildings, mechanical rooms, rooftops, ladders, and active construction sites safely. Ability to lift and carry up to 25 pounds regularly and up to 50 pounds occasionally with assistance.

Exposure to varying weather conditions, construction noise, dust, and moving equipment during site visits. Ability to wear required PPE, including hard hats, safety glasses, reflective vests, gloves, and work boots. Ability to review plans, specifications, schedules, and electronic documents for extended periods. May require occasional overtime, evening, or weekend work to support project schedules and deadlines. License Required Yes

Job Location s US-OH-Cincinnati Company Overview IES is a national provider of industrial products and infrastructure services to a variety of end markets, including electrical, mechanical and communications contracting solutions for the commercial, industrial, residential and renewable energy markets. IES is publicly traded on NASDAQ under the symbol IESC. As of the end of IES's 2025 fiscal year ending September 30, 2025, IES produced over $3.3 billion in revenue and employed over 10,200 employees at over 174 domestic locations across the United States.

Our commitment to our employees is reflected by our actions:
Safety is Priority One - and our record shows it Competitive Pay Company 401K plan with Employer Contribution Match Company Paid Time Off Company Paid Life Insurance Choice of Medical Coverage including Prescription and Short Term Disability Plans Choice of Dental and Vision Coverage Optional Long-term Disability, Critical Illness, Accident, Legal and Pet Coverage Auto and Home Insurance Discount Programs EEO Statement PLEASE NO AGENCY CALLS.

NOTE TO ALL AGENCIES:
Any unsolicited agency resumes or agency represented candidates that are presented to any IES employee without first having a signed contract between that agency and the IES Talent Acquisition organization will become the…