HVAC Assistant Project Manager - Multi-Family

Job Summary

The HVAC Assistant Project Manager supports Project Managers and field teams in the successful execution of multifamily HVAC construction projects, including apartments, mixed‑use developments, senior living communities, and renovation projects. This role assists with preconstruction activities, permitting, submittals, procurement, scheduling, budgeting, project documentation, and closeout while ensuring projects are completed safely, on schedule, within budget, and in accordance with company standards and contract requirements.

• Support Project Managers with daily project coordination and administrative functions.
• Assist with preconstruction planning, project startup, permitting, and jurisdictional approvals.
• Prepare, track, and manage HVAC submittals, shop drawings, RFIs, change orders, and project documentation.
• Coordinate with owners, developers, general contractors, engineers, architects, subcontractors, vendors, and field personnel.
• Track HVAC equipment, materials, and long‑lead items to support project schedules and installation milestones.
• Assist with project scheduling, budget tracking, cost control, billing, invoicing, and reporting.
• Maintain organized project files, meeting minutes, correspondence, and contract documents.
• Support quality control inspections, safety documentation, and compliance requirements.
• Assist with punch list management, startup and commissioning documentation, warranties, as‑built drawings, and project closeout packages.
• Participate in project meetings and provide timely updates on project status, risks, and deliverables.
• Help ensure project milestones, deadlines, and customer expectations are achieved.
• Perform additional duties as assigned.

Minimum Education:

None

Minimum Years of

Experience:

2-4

• High School Diploma or GED required;
  Associate's or Bachelor's degree in Construction Management, Engineering, Business, or related field preferred.
• 2+ years of experience in HVAC construction, mechanical contracting, project coordination, or project administration.
• Multifamily construction experience preferred.
• Knowledge of HVAC systems, construction processes, permitting, submittals, RFIs, procurement, and project documentation.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook); experience with Procore, Bluebeam, or other construction management software preferred.
• Strong organizational, communication, and problem‑solving skills with the ability to manage multiple projects and deadlines.
• Ability to read and interpret construction drawings, specifications, schedules, and contract documents.
• Valid driver's license and ability to travel to project sites as needed.
• Must successfully pass background and drug screening requirements.

• Work is performed in both office settings and active multifamily construction environments.
• Ability to sit, stand, walk, bend, kneel, crouch, and climb stairs for extended periods.
• Ability to navigate unfinished buildings, mechanical rooms, rooftops, ladders, and active construction sites safely.
• Ability to lift and carry up to 25 pounds regularly and up to 50 pounds occasionally with assistance.
• Exposure to varying weather conditions, construction noise, dust, and moving equipment during site visits.
• Ability to wear required PPE, including hard hats, safety glasses, reflective vests, gloves, and work boots.
• Ability to review plans, specifications, schedules, and electronic documents for extended periods.
• May require occasional overtime, evening, or weekend work to support project schedules and deadlines.

License

Required:

Yes

Job Location s: US-OH-Cincinnati

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