Equipment Finance Sr Doc Specialist

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The Equipment Finance Senior Documentation Specialist is responsible for all aspects of documenting, closing and funding Equipment Finance transactions. This position will interface with the client, relationship manager, inside and outside attorneys, portfolio managers, asset managers, syndication managers and pricing managers for all matters related to the due diligence, documentation, perfection, closing, funding and, if applicable, syndication of Equipment Finance, and thus must be able to coordinate with and influence multiple parties while driving toward the shared goal of an excellent client experience.

Ensures that all documents required for closing are in place and makes judgmental "clear to close" decisions and approves any document or process exceptions. The Equipment Finance Senior Documentation Specialist will prepare all lease/loan documents required for closing and that the business’ equipment liens and/or ownership are properly perfected in accordance with legal requirements, and Fifth Third Bank Policies and Procedures.

Responsible and accountable for risk by openly exchanging ideas and opinions, elevating concerns and personally following policies and procedures as defined. Accountable for always doing the right thing for customers, colleagues and the business and ensure that actions and behaviors drive a positive customer experience. While operating within the Bank’s risk appetite, achieves results by consistently identifying, assessing, managing, monitoring and reporting risks of all types.

The Equipment Finance Senior Documentation Specialist will have the requisite experience and knowledge of the Equipment Finance and Aircraft and Marine industries to be able to independently manage all transactional issues that may arise throughout the documentation, closing and funding process, including, but not limited to, the ability to make judgmental "clear to close" decisions and approval of any document or process exceptions, and what items are vital or may be received post-closing.

• Manage the entire transaction documentation and closing process for Equipment Finance, Aircraft and Vessel transactions.
• Active member of the deal team working directly with the client, relationship manager, inside or outside attorney, portfolio manager, asset manager, syndication manager and pricing manager providing expertise to the team and client to ensure that policy, legal, compliance and regulatory matters necessary for closing are addressed early in the process.
• Effectively manage and prioritize work queues for new lease/loan transactions.
• Proactively manage work- in-progress within the closing calendar, balancing the needs of multiple internal and external stakeholder simultaneously.
• Ensure that transactions are documented and closed per the instructions and conditions stated in the credit and asset management approval memo(s).
• Lead efforts to determine, obtain and analyze required due diligence items including, but not limited to:
  Know Your Customer requirements; UCC searches;
  Proof of insurance;
  Entity Corporate documents;
  Assignment documents; UCC-1/UCC-3 preparation;
  Invoices/Proof of Payment; MSO/Titles; FAA & IR searches and filings;
  Coast Guard searches and filings; STB searches and filings
• Confirm wire instructions provided by vendor or customer are correct and accurate.
• Prepare appropriate documentation in compliance with the terms of the request, including determining whether outside counsel involvement is necessary based on equipment type or transaction structure.
• Obtain all necessary approvals including accounting, tax, pricing, and legal to ensure that transactions meet the requirements of and protect the interests of Fifth Third Bank.
• Enlist and coordinate assistance from legal counsel to advise on specific transaction issues and unresolved legal matters pertaining to transaction documentation.
• Promptly and accurately determine when all underwriting, pricing and/or equipment management approval conditions for funding have been satisfied. Take appropriate actions to resolve deficiencies and if not able to resolve themselves, escalates disputes to appropriate level.
• Prepare ACE Transaction and funding communication to ensure proper disbursement of funds via wire, deposit account and check payments.
• Ensure proper filings are made and, if applicable, 3rd party subordinations/releases obtained to perfect Fifth Third’s liens/ownership (including proper motor vehicle title work, FAA/IR registration and Coast Guard).
• Ensure effective communication and coordination with applicable departments to finalize interim draws.
• Thoroughly understand lease/loan documentation and other source data to ensure proper boarding of all aspects of the transaction into the accounting system.
• Board lease/loan…