Senior Payroll Specialist

Overview

Hybrid schedule after training. 3 days in office/2 days remote.

• Payroll Processing & Accuracy - Process bi-weekly payroll for hospital staff, ensuring accuracy in wages, deductions, PTO, and EIB adjustments. Validate and input payroll corrections post-payroll; ensure integrity of imported payroll data files. Audit Payroll, Time & Attendance records for compliance with hospital policies; collaborate with department timekeepers to resolve discrepancies. Ability to manage multiple priorities and meet strict deadlines.
• Tax Compliance & Reporting - Review and assist with payroll tax forms across foreign international, federal, state, county, and local levels, ensuring compliance with all regulatory deadlines. Ensure adherence to payroll tax regulations, including those affecting foreign national employees. Prepare and submit IRS Forms for employees claiming tax treaty exemptions. Provide guidance to foreign national employees regarding tax status, treaty eligibility, and required documentation as appropriate.
• Multi-Jurisdictional Payroll Management - Manage multi-state payroll compliance, including jurisdictional registration and tax setup for new locations. Reconcile payroll liability accounts monthly and support financial close processes in coordination with Finance and Accounting teams.
• Systems & Data Integrity - Support internal and external support systems testing, upgrades, and integrations. Generate and transmit electronic files for tax-sheltered annuities and retirement contributions.
• Collaboration & Policy Development - Collaborate with Payroll, HR, IS, and Accounting teams to develop and maintain payroll policies, procedures, and employee-facing communication materials. Assist with all required payroll tax filings and tax deadlines (bi-weekly, monthly, quarterly, and annually) including data reconciliation and form preparation. Troubleshoot for less experienced team members. Mentor/educate others on specialty knowledge.

• Bachelor’s degree or equivalent combination of education and experience
• 5+ years of related experience
• Preferred:
  Experience with payroll systems such as Workday, Kronos/UKG, and ADP
• Preferred:
  Understanding of general ledger accounting, payroll tax regulations, and account reconciliation
• Preferred:
  Experience with foreign national taxation and IRS compliance (Forms 8233, 1042)
• Preferred:
  Analytical, organizational, and communication skills

Primary

Location:

Vernon Manor

Schedule: Full time

Shift: Day (United States of America)

Department: Accounting - Payroll

Employee Status: Regular

FTE: 1

Weekly

Hours:

40

• Expected Starting Pay Range
• Annualized pay may vary based on FTE status $61,401.60 - $78,291.20

At Cincinnati Children’s, we come to work with one goal: to make children’s health better. We believe in a holistic team approach, both in caring for patients and their families, and in advancing science and discovery. We strive to do better and find energy and inspiration in our shared purpose. If you want to be the best you can be, you can do it at Cincinnati Children’s.

We Embrace Innovation—Together. We believe in empowering our teams with the tools that help us work smarter and care better. That’s why we support the responsible use of artificial intelligence. By encouraging innovation, we’re creating space for new ideas, better outcomes, and a stronger future—for all of us.

EEO Statement: Cincinnati Children’s is proud to be an Equal Opportunity Employer committed to creating an environment of dignity and respect for all our employees, patients, and families. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, genetic information, national origin, sexual orientation, gender identity, disability or protected veteran status. EEO/Veteran/Disability