Controller, Finance & Banking, Accounts Receivable​/ Collections

Vaco is hiring for a Construction Controller opportunity in Cincinnati, OH.

Direct Hire, Onsite. Salary: $120,000/yr.

We are seeking a hands‑on Controller to oversee all accounting and financial operations for a growing mechanical contracting and construction services organization. This role is responsible for managing the full accounting cycle, including payroll, accounts payable, accounts receivable, job costing, financial reporting, cash management, tax compliance, and financial analysis.

The ideal candidate will possess strong construction accounting experience, a deep understanding of job costing and work‑in‑progress (WIP) reporting, and the ability to partner closely with operations and project management teams to support profitable project execution. As a key member of the leadership team, this individual will play a critical role in maintaining accurate financial records, ensuring compliance with union and prevailing wage requirements, and providing actionable financial insights to support strategic business decisions.

• Oversee all accounting functions, including general ledger, accounts payable, accounts receivable, payroll, job costing, fixed assets, and financial reporting.
• Prepare monthly, quarterly, and annual financial statements and supporting schedules.
• Perform account reconciliations, including bank accounts, loans, investments, and subsidiary ledgers.
• Maintain cash flow forecasts and monitor liquidity.
• Prepare monthly work‑in‑progress (WIP) and jobs‑in‑progress reports.
• Record depreciation, accruals, asset additions, and recurring journal entries.
• Develop KPI reporting, financial analyses, and management reports for leadership.
• Support annual audits, reviews, and other financial examinations.

• Oversee project setup, including budgets, labor allocations, tax requirements, and job coding.
• Monitor project costs and investigate variances to ensure accurate profitability reporting.
• Maintain job cost systems and proper allocation of labor, materials, subcontractor costs, and equipment charges.
• Review WIP reports and collaborate with project managers to ensure accurate forecasting.
• Administer prevailing wage compliance, certified payroll reporting, and project‑specific reporting requirements.
• Coordinate notices of furnishing and other project documentation requirements.

• Oversee weekly payroll processing for union and non‑union employees.
• Review and approve payroll submissions while ensuring accuracy and compliance.
• Prepare payroll‑related journal entries and labor reporting.
• Administer union fringe benefit reporting, pension contributions, dues payments, and prevailing wage calculations.
• Maintain payroll records, employee deductions, insurance contributions, vacation balances, and compensation updates.
• Respond to unemployment claims and payroll‑related inquiries.
• Coordinate certified payroll reporting for government and prevailing wage projects.

• Oversee customer billing, including progress billings, AIA billings, service billings, and contract invoicing.
• Monitor accounts receivable aging and collection activities.
• Partner with project managers and customers to resolve billing disputes and collection issues.
• Track and collect retainage balances.
• Manage cash receipts and ensure accurate application of payments.
• Reconcile receivables between operational and accounting systems.

• Oversee accounts payable operations and payment scheduling.
• Ensure subcontractor payments align with project cash flow and collections.
• Review invoice coding and vendor setup processes.
• Approve ACH payments, wire transfers, and check disbursements.
• Reconcile credit card accounts and recurring payment activity.
• Maintain vendor compliance documentation and prepare annual 1099 filings.

• Prepare quarterly Commercial Activity Tax (CAT) and local income tax filings.
• Coordinate annual insurance audits, union audits, and financial reviews.
• Maintain compliance with prevailing wage, certified payroll, and labor reporting requirements.
• Ens…