GME Program Manager, Internal Medicine-Cardiology First Shift

Job Description

The GME Program Manager position requires a high level of independence and the work is primarily self-directed and initiated and requires the ability to meet goals and objectives within a multitude of tight and externally facing deadlines.

Cincinnati, OH, United States

• Minimum
  
  Required:
  
  Bachelor's Degree
• Preferred:
  Master's Degree
• Performance Improvement certification preferred.
• Minimum
  
  Required:
  
  3 - 5 Years equivalent experience
• Preferred: 6 - 10 Years equivalent experience
• Knowledge of health care, GME and human resources terminology preferred.
• Strong Informational Systems and technology background.
• Background in healthcare preferred.
• Must have excellent interpersonal skills and the ability to collaborate with other disciplines.
• Proficient in Microsoft Office; must have proficiency in Excel.

• Provides direct oversight of the collection and maintenance of all operational and/or academic data contained in the resident management system.
• Ensures accurate record keeping of all aspects of resident / fellow training, education, scholarship, procedure logging and employment including HR related data, Visas, institutional training requirements, system access, site rotations, and programs.
• Supervises needed supplies and content related to education functions, meetings and responsibilities of a sponsoring institution.
• Directs and serves as a resource person for program coordinators.
• Partakes and remains instrumental and knowledgeable in preparing for state and federal audits and visits.
• Assists in collection and analysis of data. Actively makes recommendations for improvement of operational/academic and evaluation performance based on analysis.
• Demonstrates clear, concise and interdisciplinary communication in the UCMC GME Community, and is active in program coordinator/manager, program director and department meetings, workshops, and retreats.
• Takes initiative to obtain information related to program accreditation by, but not limited to: attending meetings, drafting or reviewing meeting minutes, reading department generated e-mails, newsletters and other formats of communication in a timely manner.
• Implements, assigns and monitors education and training curriculum on resident management system software functionality for team, program managers/coordinators, and program directors.
• Monitors compliance and identifies evaluation deficiencies and assists program directors and coordinators with implementation of requisite evaluations.
• Generates aggregate evaluative reports.
• Identifies needs and assists with development for program coordinators and directors as needed. In collaboration with team, assures competencies meet or exceed operational or academic (ACGME, GMEC, CPME, ABOG, ACNS, ODH, TJC) requirements.
• Assists Program Directors, Asst Program Directors and Key Clinical Faculty in identifying program or individual learning needs and helps coordinate the appropriate training activities to meet these needs and evaluate their outcomes.
• Assures that the delivery of high quality customer service is being provided to customers (internal and external).
• Ensures customer service is a high priority and strongly emphasizes its significance. Serves as a role model for others.
• Provides regular telephonic support to program directors and coordinators on all tabs in the residency management system and ACGME websites.
• Actively participates in Marketing and Outreach endeavors.
• Seeks opportunities for professional growth and development through participation in relevant conferences, professional committees (i.e. Med Hub conferences, AAMC, ACGME) and continuing education activities.
• Networks with colleagues and remains knowledgeable about current trends in Graduate Medical Education.
• Identifies and assumes responsibility for on-going learning needs by completing a minimum of two new learning opportunities available through Corporate Training and Development.
• Willingly explores and implements new industry standards in order to strive for higher quality measures.
• Works with the Financial Analyst in preparation of the annual budget including statistics.
• Strives to reduce costs by appropriate use of equipment and utilization of supplies.
• Appropriately schedules staff to control overtime expenditure.
• Ordering supplies and equipment, work with vendors on best process.

While the position will work in a normal office environment, travel to the various hospitals and work locations will be necessary. Work hours will vary from time to time…