Private Events of Coordinator; Part-time

Position:Private Events Day of Coordinator (Part-time)

Location: Cincinnati, OH

Job :1027

# of Openings:1

Private Events Day Of Coordinator - Weddings & Hospitality (Part-time)

Reports to:

Private Event Manager

Contract Type:
Part-time

Compensation: $25.00/ Hour

Company Overview:

Rhinegeist Brewery is a regional craft brewery based in the historic Over-The-Rhine in downtown Cincinnati, Ohio. We have built a strong and dedicated team of employees that believe in the power of beer to bring people together, create fantastic ideas, and build a community. Our unique group of employees believes that it is our responsibility to make inspiring beverages and cultivate memorable experiences.

We strive to find high-quality, creative solutions with a fierce spirit of independence as we grow. At Rhinegeist, we welcome all people and thrive on a variety of backgrounds, perspectives, and skills. We are proud to be an Equal Opportunity Employer.

Position Summary:

Our Private Events team is expanding! We are looking for a personable, organized, and detail-driven Private Event Coordinator to join our hospitality team. This position is ideal for someone with a passion for creating unforgettable experiences and the ability to manage multiple moving parts with grace and professionalism. This role is ideal for someone who thrives in a hospitality environment and is passionate about curating exceptional guest experiences.

You will play a hands-on role in coordinating wedding ceremonies, receptions, and private events at our venue, supporting clients from planning to execution.

Essential Functions:

• Act as the main point of contact for clients (prior to the event and for day of) planning private events.
• Provide on-site support during events to manage setup, troubleshoot issues, and ensure smooth operations and service.
• Communicate with caterers, florists, photographers, and entertainment providers to ensure seamless service delivery.
• Oversee event setup, vendor arrivals, guest flow, and tear-down, ensuring a smooth experience for all involved.
• Work with internal teams (Event Manager, Event Coordinators, Beverage & Event Assistant, Bar Staff, Preparation & Maintenance team) and external vendors to ensure seamless event execution.
• Orchestrate ceremony rehearsals and day-of-event coordination.
• Follow detailed event timelines and floor plans based on client preferences and venue logistics.
• Serve as a calm and confident point of contact for clients, vendors, and guests during events.
• Maintain accurate records, contracts, and communication logs.
• Provide post-event feedback and help identify areas for improvement.
• Ensure compliance with all safety, health, and legal regulations

Requirements:

• At least 2 years of experience in event planning or coordination, ideally within the hospitality, wedding, or venue management sector.
• Strong interpersonal and client service skills (verbal and written)
• Excellent organizational and multitasking abilities
• Comfortable working independently and as part of a team.
• Ability to work flexible hours, including evenings, weekends, and holidays
• Proficiency in event management software (e.g., Tripleseat, Prismm, or similar) is a plus
• Exceptional attention to detail and problem-solving abilities
• Ability to prioritize tasks and work under pressure while staying organized and managing time well
• Bachelor's degree in Hospitality Management, Marketing, Communications, or related field preferred
• Proficient with Microsoft Office, Google Workspace
• Fast-paced and client-facing
• Some lifting and physical activity will be required for event setup.
• Requires availability during non-traditional work hours

Physical Requirements:

• Physical ability to walk, stand, and oversee active event spaces for extended periods
• Lift anywhere between 5 lbs - 50+ lbs multiple times per day - using carts/dollies to transport from space to space
• Lifting and pushing Kegs, Cases of wine/liquor/soda/beer, Tables, Chairs, Linen bags, Trash/recycling, Glassware/cases
• Vendor load in/load out
• Bending, squatting, reaching
• Sitting in an office setting for 1-2 hrs/week
• Standing/Walking for 8 hours with scattered opportunities to sit
• Climbing multiple flights of stairs several times a day to different event spaces

Additionally, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of a position.