Payroll Specialist

Payroll Specialist
About Subsplash

Subsplash—The Ultimate Engagement Platform™ for churches, Christian ministries, non-profits, and businesses around the world, serves 20,000+ clients, creating impactful products, and delighting the 40 million real people who use our platform every day. Subsplash is one of the fastest growing companies in the U.S. (Inc. 5,000 Fastest Growing Companies in 2020) and has won awards for best mobile experience, been voted one of Seattle and Austin’s best places to work multiple years in a row, created some of the most downloaded apps of all time, and built enterprise software for world‑class brands like XBOX, Microsoft, Samsung, Expedia, and Cisco;

yet, at the end of the day, our passion is to equip churches to make a lasting impact in our world. Our team of 280+ mission‑driven people who are committed to our core values of humility, innovation, and excellence has pioneered the market with over 30‑firsts for the church market including the first‑ever church mobile app.

Working at Subsplash is more than just a job; we are a team of people who are courageous, inventive, and passionate about doing meaningful work every day. Don’t take our word for it—head to Glassdoor and see for yourself

The People Operations team at Subsplash is all about attracting, growing, and retaining top talent. We are responsible for the entire employee experience including recruiting, HR, payroll, leadership development, company culture, and events. Our mission is to delight employees by demonstrating humility in support, excellence in service, and innovation in design. If you love throwing spontaneous parties, fostering a culture of celebration, and don’t mind the occasional dad joke from our Director of People Operations, you might be the perfect fit!

The People Operations Team is an essential part of our mission to create an exceptional employee experience  our Payroll Specialist, you will report to our Director of People Operations. You’ll own and lead the full payroll lifecycle, ensuring every team member is paid accurately, on time, and with complete confidence in the process. While payroll is your core responsibility, your impact extends far beyond transactions!

You’ll serve as a trusted partner to employees, HR, and Finance, helping create a seamless, transparent, and supportive experience across the entire employee journey.

This role is perfect for someone who is highly detail‑oriented, empathetic, and passionate about process excellence and employee advocacy. You’ll bring structure, compliance, and clarity to one of the most critical aspects of People Operations, directly supporting our mission to create beautiful technology and equip churches and ministries worldwide.

Payroll Processing & Accuracy:

• Own the end-to-end processing of [weekly/bi-weekly] payroll, ensuring accuracy, compliance, and timeliness for all employees.
• Review payroll data, audits, and reconciliations to proactively identify and resolve discrepancies.
• Manage payroll adjustments, bonuses, commissions, retro pay, and special payroll runs as needed.

Employee Experience & Support:

• Serve as the primary point of contact for payroll-related questions, providing clear, empathetic, and timely support.
• Explain payroll, deductions, and tax-related topics in an accessible and approachable way.
• Handle sensitive payroll matters with the highest degree of confidentiality and professionalism.

Compliance &

Risk Management:

• Maintain deep knowledge of federal, state, and local payroll regulations to ensure full compliance.
• Monitor and apply changes in labor laws, tax regulations, and payroll best practices.
• Support audits, reporting, and internal controls related to payroll and compliance.

Benefits & Systems Integration:

• Partner closely with People Ops and Finance to ensure seamless integration between payroll, benefits administration, and HR systems.
• Manage payroll-related benefits deductions and contributions, including health benefits, retirement plans, and leave programs.
• Ensure accurate data flow across systems such as UKG Pro, Bamboo
  
  HR, and other payroll or HR platforms.

Onboarding & Offboarding…