Staffing Coordinator, HR​/Recruitment

Job Details

Job Location:

Alois Alzheimers Care Center - Cincinnati, OH 45218

Position Type:
Full-Time

Education Level: High School

Salary Range: $22.00 - $25.00 Hourly

Travel Percentage:
None

Job Shift: First Shift

The Staffing Coordinator (Scheduler) is responsible for managing and coordinating staff schedules in a healthcare, long‑term care, or assisted living facility. This role ensures that staffing levels are maintained to provide adequate coverage across all shifts, meeting the needs of the facility while adhering to labor regulations and budgetary guidelines. The Staffing Coordinator works closely with department heads, nurses, and human resources to ensure efficient staffing and manage employee scheduling requests, absences, and staffing shortages.

• Staff Scheduling: create and maintain staff schedules, ensuring adequate coverage for all shifts, including weekends, holidays, and on‑call shifts.
• Adjust schedules as needed to accommodate last‑minute changes, such as employee absences or increases in patient needs.
• Monitor time‑off requests, overtime, and shift swaps, ensuring schedules comply with labor laws, union contracts (if applicable), and facility policies.
• Communicate schedule changes to staff promptly and efficiently.
• Attendance and Staffing Management: track employee attendance, sick days, vacation days, and leave of absence requests; manage call‑offs and coordinate replacements to maintain staffing levels; maintain records of staff availability and accurate documentation of shift changes; ensure staffing adjustments align with census levels and resident care needs.
• Collaboration with Department Heads: work closely with nursing supervisors, department heads, and HR to understand staffing needs and address scheduling issues; communicate staffing shortages, overtime issues, and schedule adjustment suggestions; assist in developing staffing plans for new hires and ensure proper orientation within the schedule.
• Recruitment and Staffing Support: identify staffing gaps and work with HR to support recruitment; maintain a pool of available on‑call or per diem staff to fill shifts; support onboarding and orientation of new employees.
• Employee Communication: serve as point of contact for scheduling inquiries, time‑off requests, and shift changes; respond promptly; maintain open communication and consider scheduling preferences while balancing facility needs.
• Compliance and Documentation: ensure compliance with local, state, and federal labor laws; maintain accurate records of schedules, time‑off requests, shift swaps, and overtime for auditing and payroll; ensure staffing levels meet regulatory requirements for patient care ratios and facility standards.
• Emergency Staffing: handle emergency staffing situations by identifying available staff; participate in on‑call rotation as needed to respond to urgent staffing needs outside of regular hours.

• Education:
  
  high school diploma or equivalent required; a degree or certification in healthcare administration, business, or a related field is preferred.
• Experience:
  
  minimum of 1‑2 years staffing, scheduling, or administration in a healthcare or long‑term care setting.
• Skills:
  
  strong organizational and multitasking skills with attention to detail; excellent communication and interpersonal skills; proficiency in scheduling software, EHR, and administrative tools; knowledge of labor laws, healthcare staffing regulations, and overtime management; ability to handle sensitive and confidential information with discretion.

• Health benefits including medical, dental, and vision
• 401(k) with company match
• Early Pay via Tapcheck
• Employee perks and discount program
• PTO + company holidays + floating holidays
• Referral bonus program
• Mentorship programs
• Internal/upskilling growth opportunities
• Continued education loan repayment program powered by Clasp