Human Resources Analyst

Human Resources Administrative Assistant

Provides assistance to multiple Human Resource Generalists as well as backup support to other Human Resources' administrative functions as assigned and maintains strict confidentiality at all times. Manages duties related to HR systems; including leaves of absence, time tracking, exit interviews and general administration. Expedites work through proper channels acting as first and second points of contact when appropriate, maintaining regular and follow-up files as well as confidential data.

Independently prepares correspondence, maintains records and creates and maintains presentations, charts, graphs, spreadsheets and databases. Assists in the development and execution of HR programs through research, analysis and proactive identification of ideas that enhance these programs. Builds strong professional relationships with all areas of HR and Benefits and throughout the organization. Works with some supervision and is responsible for making some routine decisions, escalating other decisions to HR Generalists and/or SVP, Human Resources when necessary and updating appropriate parties on a regular basis.

• Acts as first point of contact for routine issues, procedures and programs that arise when HR Generalists are not available. Determines if issues are of a confidential and/or urgent nature and handles with sensitivity. Determines appropriate response to inquiries and directs, prioritizes and provides information to requestor or escalates to higher-level manager for response.
• Supports the HR Generalists in their investigations as requested by providing appropriate work and research all while maintaining confidentiality. Manages the exit interview process to include facilitating the completion of the online exit interview survey with the exiting associate, and sets up the exit interview between the exiting associate and the appropriate HR Manager prior to his/her leaving, and is responsible for handling administrative functions regarding MSS, credit card balances, PTO and exit notes.
  
  Assists HR Generalists in analyzing exit information for trends and conducts some exit interviews as directed by the HR Generalists.
• Assists in the documentation of leaves of absence; proactively and accurately communicates with HR Generalists with regard to available sick/vacation time/approved leave time. Coordinates with the business unit, Benefits and Payroll the appropriate reporting of any absences related to leaves of absence. Conducts and analyzes leaves of absence status reports and creates adhoc reports using the leave system.
• Assists HR Generalists by writing new and revised job descriptions for their business areas. Continuously tracks job descriptions throughout entire process along with formatting. Works with HR Generalist and business areas to ensure description accurately reflects job duties. Assists in the job evaluation process by ensuring all necessary information is ready for Compensation department's evaluation. Manages the updating of descriptions to the Career Connections site through the use of the content management tool.
  
  Ensures updates are completed in a timely and accurate manner. Conducts routine audits and reporting: regulatory posters for W&SFG and each subsidiary, Career Connections, job descriptions, and PMM folders, etc. Troubleshoots routine issues and brings to the attention of the appropriate parties as well as proactively resolves discrepancies.
• Maintains current knowledge of HR policies, procedures, laws, standards and regulations and utilizes this knowledge in day-to-day interactions with HR and company associates as well as through suggestions and recommendations to the HR management team.
• Provides administrative support for the HR Generalists including responding to requests and proactively handling regular ongoing activities. Ensures new hire meet-and-greets and lunches are scheduled in a timely manner. Maintains documentation and filing and initiates any follow-up actions required. Maintains HR Generalists' calendars, schedules or cancels appointments, and keeps HR Generalists appraised of the status.
• Creates first draft of a variety of letters, reports and memos for HR Generalists. Keeps various records and handles confidential information in an appropriate manner including organizational charts for assigned business units, noting changes and forwarding to Compensation for inclusion in master copy.
• Provides administrative backup and support to other administrative functions within the HR department as assigned. Conducts cross training with other administrative functions.
• Assists and collaborates with HR Generalists in the development and execution of HR programs, business objective initiatives and other assigned special projects and action plans. Prepares research, analyzes data and proactively identifies ideas.
• Coordinates the Performance Management Program and Succession Planning for HR Generalists to include dissemination of memos and…