Grants Associate

Do good work for the good of the community you call home

GCF connects generous donors with trusted nonprofits to create a vibrant Greater Cincinnati where every person has a fair opportunity to thrive.

At GCF, your work helps shape the place you call home—strengthening the community’s future in real, tangible ways. Since 1963, GCF has granted over $2B to organizations making an impact.

Over the next decade, our team is chasing an ambitious goal to infuse over $1B directly into our community, shaping a brighter region where more people want to raise their kids, grow their careers, discover their passions, and experience all the things that make life rich and meaningful.

By joining GCF, you become part of an important chapter in our region, unlocking its potential.

Position:Grants Associate

Location: Cincinnati, OH

Job :435

# of Openings:1

Grants Associate

The Grants Associate is a key member of the Grants Management Team and is responsible for facilitating grant requests from a variety of GCF fund holders for payment and post-payment records management. Under the Community Investments division umbrella, this role also provides operational support for grant application processes for GCF’s portfolio of discretionary grants.

This role is highly involved with data entry and maintenance, and ensures adherence to best practices, data hygiene, and compliance with IRS regulations related to grantmaking at a Community Foundation. As such, they are also a first point of contact for inquiries to our team from fund holders, non‑profits, community partners, and staff regarding our grantmaking practices.

Essential Job Functions (Duties/Responsibilities):

Grants Management

• Process and manage grant requests throughout the grant lifecycle, including grant setup, due diligence, data entry, record maintenance, and payment tracking.
• Support grantmaking operations by coordinating grant processing activities, resolving issues related to payments and maintaining accurate grant records.
• Serve as a primary point of contact for internal staff and external partners regarding grant inquiries, ensuring timely communication, triaging, and resolution of questions.
• Assist with in-person operational activities related to grant payments, including weekly check runs and grant disbursement processes.
• Maintain a strong understanding of GCF’s grantmaking policies, procedures, and compliance requirements to ensure accurate and efficient grant administration.

• Provide operational and project management support for Community Investments initiatives and competitive funding processes, including: application and form development, record movement/maintenance, and process improvement efforts.
• Manage departmental communications and shared inboxes, serving as the primary point of contact for online grant application submissions on behalf of the Community Investments/Grantmaking Team. This may include fielding questions, listserv management, inquires, and troubleshooting technical issues on applications from prospective grantees or non-profit organizations throughout the application process.
• Support system administration activities, including user account management, workflow maintenance, and adoption of best practices.

• Maintain accurate and complete data within grants management and customer relationship management systems, ensuring the integrity of grant, donor, fund, and organizational records.
• Conduct due diligence and data validation activities to support informed decision-making and regulatory compliance.
• Support data maintenance, reporting, and quality assurance projects to improve operational efficiency and organizational effectiveness.
• Decision-making
• Work Standards