Project Manager, Inventory Control & Analysis, Distribution​/ General Warehouse

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Active
- Regular full-time Cincinnati, Cincinnati, OH, US

4 days ago Requisition

Salary Range: $ To $ Annually

Fern is at the top of the trade show and expo service industry. Our operation spans more than 200 cities from coast to coast. In other words, wherever there’s a major convention center and event venue, we’re there with experienced local teams providing exceptional service and support, whenever you need it. We recognize that our team members are the core of our company.

It is why they stay with us for so long, and it's also what attracts new clients to come aboard.

We are looking to add a Project Manager to our Cincinnati Operations Team. The Project Manager sits on all project meetings and owns the organized transfer of project information from account teams into clear, actionable direction for warehouse operations - and the follow-through that ensures that direction results in show‑ready delivery to the show floor.

The Project Manager validates project construction, reserves the inventory required, translates work into precise instructions for operations, and then sees it through physically — from how it is packed and labeled, through warehouse load‑out, and (for large, high‑touch shows) on site to oversee delivery, show‑floor move‑out, and the manifesting of materials back off the floor.

The Project Manager owns all project and inventory related communication with account teams.

You will report directly to the VP of Depot Operations. Position does require being on site full‑time plus the ability to travel up to 20% of the time.

Salary is $100k-120k.

• Accurate, organized transfer of account‑team direction into warehouse‑ready instructions
• Inventory validation, reservation, and purchasing for assigned projects
• Coordination of prop deliveries and custom outside purchases for assigned shows
• How work is packed, labeled, and staged for show‑ready delivery
• Inventory protection during show‑floor move‑out and returns - the primary points of asset damage
• Oversight of warehouse load‑out (outbound to the show)
• On‑site oversight of delivery and show‑floor move‑out for large, high‑touch shows
• Manifesting of materials from the show floor - transship and return routing
• All project- and inventory‑related communication with the account team
• Reduction of show‑floor issues, rework, labor cost, and asset damage

Information Transfer (Primary Responsibility)

• Receive project assignments from the VP of Depot Services
• Receive project information from the account team and translate it into clear, actionable instructions for operations
• Build complete, organized handoffs: pull lists, bills of materials, packing and labeling requirements, staging and load sequence, and delivery details
• Confirm scope and requirements with account teams before work hits the warehouse floor
• Serve as the structured bridge between what was sold and what the warehouse executes
• Eliminate ambiguity and missing information before it reaches operations

Inventory Validation, Reservation & Purchasing

• Validate inventory availability for assigned projects before commitments are made
• Reserve inventory for assigned shows and hold it through warehouse load‑out
• Purchase, or request and authorize purchasing, where inventory must be filled to meet a show
• Cross rent non‑standard or show specific items when it makes more sense than purchasing
• Purchase or coordinate prop deliveries and custom outside purchases required for shows
  
  Ensure all props and outside purchases arrive on site together with the show, properly labeled
• Coordinate with other Project Managers to identify and resolve inventory conflicts across competing shows
• Keep operations, design and the account team informed of inventory constraints affecting their projects, and options to resolve
• Define how materials are packed and labeled to minimize show‑floor handling and confusion
• Drive packing and labeling standards that make delivery and on‑floor setup faster and error‑free
• Partner with the warehouse to stage and sequence loads for efficient, show‑ready…