Property Management Officer

Job Title and Employer

Join to apply for the Property Management Officer role at Greater Cincinnati BOMA
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Date Posted: Tuesday, 07 January 2025

Location: Cincinnati

Company Information:

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CDC
1203 Walnut Street
Cincinnati, OH 45202
Website: (Use the "Apply for this Job" box below)..org

The Cincinnati Center City Development Corporation (3

CDC) is a 501(c)(3), tax‑exempt, private, non‑profit corporation. The organization’s mission and strategic focus is to strengthen the core assets of downtown by revitalizing and connecting the Central Business District and Over-the-Rhine (OTR). 3

CDC works in close collaboration with the Cincinnati corporate community and City of Cincinnati to carry out its mission. With an annual operating budget of $20 million, the organization has a team of approximately 170 full‑time staff and 180 part‑time staff engaged in real estate development, real estate management, civic space management and programming and business district management.

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CDC currently owns and manages over 150 commercial spaces, including retailers, restaurants, and offices, which require ongoing maintenance and property management. The Property Management Officer will support the Property Management and Development teams by leading the administrative duties, scheduling, and tracking of general maintenance issues and facilitating repairs for all 3

CDC assets. The role includes scheduling third‑party contractors and vendors, responding to after‑hours and weekend requests, coordinating building clean‑outs and upcoming repairs for vacant properties, managing budgets and invoices, and ensuring tenant satisfaction with repair requests. This position requires minimal hands‑on services such as painting, changing furnace filters, light bulbs, and minor repairs.

• Coordinating service providers to perform maintenance for 3
  
  CDC assets
• Data entry for invoice processing
• Maintaining an up‑to‑date database of tenant contact information
• Management and scheduling of third‑party contractors and vendors
• Track and manage work orders and preventative maintenance schedules, informing staff of progress and completion
• Keep organized records of preventative maintenance contracts, service contracts, and certifications
• Oversee fire escape inspection compliance tracking
• Manage and build relationships with vendors and contractors
• Coordinate preventative maintenance for commercial assets, including janitorial services, HVAC PM, elevator PM, and backflow inspections
• Maintain tenant satisfaction with all repair requests
• Conduct vacant building assessments and perform necessary repairs, including securing openings, minor roofing and downspout repairs, and fire escape work to bring buildings into compliance
• Provide after‑hours and weekend availability for emergency issues
• Budget and expense tracking for all assets, as directed by the Senior Property Management Officer

• Minimum of 5 years of experience in property management, maintenance, or general construction/trade
• Excellent customer service skills
• Strong verbal and written communication
• Ability to remain calm and work effectively under pressure
• Personable, positive, and enthusiastic attitude with capability to deal effectively with people
• Availability and willingness to be on call for nights and weekend work as needed

• Proficient in Microsoft Outlook, Word, Excel, and Power Point
• Maintain the highest degree of confidentiality

• Ability to perform some manual labor
• Spending time outdoors, often standing for long periods
• Work hours will include nights and weekends as needed
• Frequently required to sit at a desk/workstation for long periods
• Ability to work at a computer terminal for an extended period
• Ability to lift at least 50 lbs
• Digital dexterity and hand/eye coordination in operation of office equipment
• Able to speak and hear employees on the phone or in person
• Body motor skills sufficient to enable employee to move around the office environment
• Additional mental requirements: compare, decide direct, problem solve, analyze, instruct, and interpret
• Ability to work well under stress

This job description does not constitute a written or implied contract of employment. It is not intended and should not be construed to be an exhaustive list of all responsibilities, skills, efforts, or work conditions associated with the job. Furthermore, the employer reserves the right to revise or change the job duties and responsibilities as the need arises.

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