Property Maintenance Coordinator

The mission of Greater Cincinnati BOMA is to be recognized as a principal voice through leadership advocacy and education for the commercial real estate industry.

he Cincinnati Center City Development Corporation (3

CDC) is a tax-exempt nonprofit focused on revitalizing Cincinnati’s urban core, particularly the Central Business District and Over-the-Rhine. Partnering with the City of Cincinnati and the corporate community, 3

CDC works to create a vibrant downtown through development, programming, and district management, supported by a team of roughly 185 full‑time and 150 part‑time staff.

• 3
  
  CDC has contributed to more than $2B in development across Downtown and OTR, including civic spaces, mixed‑income housing, and mixed‑use projects.
• The organization manages nearly 700K square feet of commercial space, ~200 apartment units, and 5,900+ parking spaces, generating $51M+ annually.
• 3
  
  CDC oversees seven civic spaces
  , hosting nearly 1,600 free events each year.
• 3
  
  CDC also manages the Downtown Cincinnati and OTR South Special Improvement Districts
  , providing clean and safe services, outreach, beautification, and marketing.

At 3

CDC, you’ll work in a collaborative and dynamic environment where no two days are the same. Your contributions will have a direct impact on the community, benefiting those who live, work, and visit downtown Cincinnati. This role offers valuable professional experience, opportunities for growth, and the chance to apply your skills in meaningful ways to help strengthen and enhance the city.

3

CDC currently owns and manages over 150 commercial spaces, including retailers, restaurants, and offices, which require ongoing maintenance and property management. The Property Maintenance Coordinator will support the Property Management and Development teams by leading the administrative duties, scheduling, and tracking of general maintenance issues and facilitating repairs for all 3

CDC assets. The Property Maintenance Coordinator will assist the Senior Property Manager in the scheduling of third‑party contractors and vendors. In some cases, it may be necessary to respond to requests made after hours and on weekends.

The Property Maintenance Coordinator's responsibilities include, but are not necessarily limited to, working with the Property Management and Development Team to accomplish the following:

• Coordinating service providers to perform maintenance for 3
  
  CDC assets
• Data entry for invoice processing
• Maintaining an up‑to‑date database of tenant contact information
• Management and scheduling of third‑party contractors and vendors
• Effectively track and manage work orders and preventative maintenance schedules keeping appropriate staff members informed on progress and completion

• Keep organized records or preventative maintenance contracts, service contracts, and certifications
• Oversee fire escape inspection compliance tracking
• Manage and build relationships with vendors and contractors
• Preventative maintenance coordination for commercial assets, including but not limited to, janitorial services, HVAC PM, elevator PM, and backflow inspections
• Work to maintain tenant satisfaction with all repair requests
• Vacant building assessments and repairs as needed, including securing openings, minor roofing and downspout repairs, fire escapes, and other tasks necessary to bring vacant buildings into compliance with city building codes
• After hours and weekend availability to address emergency issues
• Budgeting and expense tracking for all assets, at the direction of the Sr. Property Management Officer

This job description is not intended to be all inclusive. The employee will also perform other reasonably related business duties as assigned by their immediate…