CGU-Administrative Assistant

Job Posting

Location:

Claremont, CAJob Posting

Title:

CGU-Administrative Assistant

Job Description:

This is a temporary, benefits-eligible appointment with an expected duration of one (1) year. The appointment is expected to end at the conclusion of the one-year period unless extended or ended earlier based on business needs.

Established in 1925, The Claremont Colleges includes five undergraduate liberal arts colleges and two graduate institutions:
Pomona College, Claremont Graduate University, Scripps College, Claremont McKenna College, Harvey Mudd College, Pitzer College, and Keck Graduate Institute. Located on contiguous campuses in the Southern California city of Claremont, each institution has its own student body, faculty, governance, curricular emphasis, culture, and mission. Intercollegiate cooperation provides university-scale services and facilities. With 8,500 students and 3,300 faculty and staff located on more than 540 acres of land, The Claremont Colleges benefit from the diverse missions, character and culture, and the integration of academic and extracurricular programs that make up this truly unique consortium.

Nestled in the San Gabriel Mountain foothills, Claremont is 32 miles east of Los Angeles and part of the greater Los Angeles County.

Salary Range: $22.00 - $23.50/hr Applicants, please note that actual compensation is determined by several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, certifications, relevant education or training, and specific work location, among others. The offered wage or salary is only one aspect of an employee's total compensation POSITION OVERVIEW The Administrative Assistant performs a broad range of skilled secretarial, clerical, and administrative duties in support of the academic and administrative activities of the School of Educational Studies (SES).

Assists students, the dean, faculty, staff, and other stakeholders by managing and utilizing systems and procedures so the business of SES functions efficiently and effectively. Duties are varied and often confidential in nature. Knowledge of the organization, policies, and procedures of the University is required, and often of a technical specialty.

SUPERVISORY RESPONSIBILITY:
None

REPORTS TO:

Associate Dean of the SES with input from the (Academic) Program Manager and Administrative Manager.

DESCRIPTION OF

DUTIES AND RESPONSIBILITIES:

Duties and responsibilities fall into three main categories:
1. Supporting the (Academic) Program Manager. (45%)2. Supporting the Administrative Program Manager. (45%)3. Other clerical and administrative duties. (10%)

ESSENTIAL FUNCTIONS:

(45%) Providing clerical and administrative support for the SES’s academic programs by supporting the work of the (Academic) Program Manager.

While working under the direction and support of the (Academic) Program Manager, you will:

Answer general student questions regarding program requirements and refers students to faculty or Student Services office for additional guidance or counsel. Requires knowledge of policies and guidelines; must exercise considerable judgment and discretion in what is communicated.

Monitor student progress toward degree completion and follow up as appropriate to inform students of requirements, holds, deadlines, etc., and run queries and report data to SES Staff & Faculty.

Assist with the processing of student forms and electronic milestone submissions to Student Records and follow up with students and faculty for any missing items. Track submissions made to ensure that all required documentation in Student Records is accurate and complete, following up as necessary.

Assist with the scheduling and coordination of facility and audiovisual arrangements for student qualifying exams, proposal meetings, dissertation defenses, and other meetings and events. Communicate logistics to appropriate SES stakeholders.

Regularly maintain student paper and electronic files. Update files regularly by copying, scanning, combining, and uploading documents for entry into departmental student files, People Soft, and other archives.

Coordinate the collection and archiving of…