Assistant Director of Donor Relations

Assistant Director of Donor Relations Skip to main content# Staff Employment Opportunities Assistant Director of Donor Relations page is loaded## Assistant Director of Donor Relations Apply locations:
Kingston Halltime type:
Full time posted on:
Posted 2 Days Agojob requisition :
REQ-8273
** NOTE TO APPLICANT:
** Some positions require a resume, cover letter and/or other documents to be submitted with your application. Please submit these as one attachment in the My Experience section of the application under the "resume/CV" upload section. Once you submit your application, you will not be able to attach additional documents.
** Job Posting

Title:

** Assistant Director of Donor Relations
*
* Job Description:

**###
** Title of Job:
Assistant Director of Donor Relations**### ###
*
* POSITION SUMMARY:

**### Reporting to the Director of Donor Relations, the Assistant Director of Donor Relations plays a critical role in executing the College's vision for a world-class donor experience. This position is responsible for the day to day operational excellence of donor recognition, fund compliance, and personalized engagement.### The Assistant Director works in close coordination with Advancement Services, Prospect Development, Annual Giving, Major Gifts, Alumni and Parent Relations, Communications, and the Office of the President.

The ideal candidate data-informed and balances high-level administrative precision with the creativity needed to make Harvey Mudd College donors feel uniquely valued.### ###
*
* DUTIES AND RESPONSIBILITIES:

*
* ** Stewardship Operations and Donor Acknowledgment**### * ### Manage the daily stewardship operations of the Advancement Office, ensuring donors receive timely and accurate acknowledgment of their philanthropy.* ### Draft and coordinate personalized acknowledgment correspondence for leadership donors, trustees, honorary and memorial gifts, endowed fund donors, and other key constituents, ensuring communications reflect the donor's relationship with the College and align with institutional stewardship standards.
* ### Partner with Advancement Services to oversee pledge reminder communications and related donor correspondence, ensuring accuracy, consistency, and donor-centered messaging.* ### Maintain established service standards for gift acknowledgments and stewardship communications, supporting the College's commitment to prompt and personalized donor recognition.* ### Coordinate stewardship-related student engagement opportunities and donor events, working collaboratively with students, faculty, and campus partners to create meaningful donor experiences.###

###
** Endowment Stewardship, Fund Administration, and Compliance**### * ### Serve as the lead for stewardship-related fund management activities, ensuring donor-funded scholarships, professorships, prizes, programs, and other restricted funds are accurately tracked and stewarded.* ### Monitor faculty appointments, endowed chair assignments, scholarship utilization, and program activity to identify stewardship gaps, vacancies, unspent funds, or other situations requiring donor communication or administrative follow-up.
* ### Maintain stewardship dashboards and reporting tools that provide visibility into fund activity, stewardship obligations, and compliance-related concerns.* ### Partner with the Director to develop donor communications regarding faculty transitions, program changes, fund reallocations, or other stewardship-sensitive situations.* ### Serve as the primary Fund Miner administrator, maintaining accurate fund criteria, faculty assignments, student recipient data, stewardship schedules, and reporting information.
* ### Coordinate annual scholarship, professorship, prize, and endowed fund reporting efforts by gathering financial information, impact data, student stories, faculty updates, and other stewardship content.* ### Work collaboratively with Business Affairs, Financial Aid, Academic Affairs, and Advancement Services to ensure donor intent is honored and stewardship records remain accurate and complete.###
** Donor Recognition and Giving Society Administration*** ### Manage the operational aspects of donor recognition programs, naming opportunities, and stewardship commitments across the College.* ### Maintain inventories and records related to donor recognition installations, plaques, named spaces, endowed positions, and other recognition assets, ensuring accuracy and consistency with donor agreements.* ### Coordinate stewardship activities and communications for giving societies, including the Legacy Society, Parent and Family Circle, and other recognition groups.
* ### Administer specialized stewardship workflows associated with planned giving commitments, memorial gifts, honorary gifts, and legacy donor recognition.* ### Support the development and implementation of stewardship materials, welcome packages, membership communications, certificates, and other donor recognition collateral.* ### Stewardship Reporting, Content…