Administrative Coordinator, School of Pharmacy

Administrative Coordinator, School of Pharmacy

The Administrative Coordinator will perform various functions to assist the School of Pharmacy Dean and the School of Pharmacy Program Director(s) with academic and administrative support operations.

Keck Graduate Institute (KGI) was founded in 1997 as the first higher education institution in the United States dedicated exclusively to education and research related to the applied life sciences. KGI offers innovative postgraduate degrees and certificates that integrate life and health sciences, business, pharmacy, engineering, and genetics, focusing on industry projects, hands-on industry experiences, and team collaborations. KGI employs an entrepreneurial approach and industry connections that allow students to become leaders in healthcare and the applied life sciences.

Located in beautiful Claremont, California, KGI is a member of the Claremont Colleges, a consortium of five undergraduate liberal arts colleges, two graduate institutions, and The Claremont Colleges Services, which provides shared institutional support services. Each nationally recognized college has its own campus, students and faculty, and distinctive mission, and each offers top-notch curricula, small classes, distinguished professors, and personalized instruction.

The Claremont Colleges consistently place at the top of national college rankings, including Forbes, Money and U.S. News and World Report, and the Princeton Review.

High School diploma with at least 1- 2 years of experience directly related to the duties and responsibilities. An associate degree and previous experience in office administration within higher education is preferred. An equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities to perform the duties of the position may be considered.

Essential Functions and Responsibilities:
Individuals must possess knowledge, skills and abilities to successfully perform the essential function of the position, or be able to explain or demonstrate how the essential functions may be performed, with or without, reasonable accommodations, using some other combination of skills and abilities.

• Responsible for providing clerical and office support to the Dean and the program director(s); making travel arrangements; scheduling meetings; managing calendars; organizing meeting preparatory materials; and recording and transcribing meeting minutes as required.
• Prepare documents, including memos, letters, reports, etc.
• Work with the Dean on the development and coordination of the School's Academic Calendar, including the schedule of courses.
• Coordinate with the Dean on adjunct hiring/onboarding.
• Work with the Dean and Program Directors to coordinate curricular changes and annual program assessment activities.
• Schedule appointments and maintain calendars, schedules, facilities usage, events, and/or travel arrangements, as required.
• Process reimbursements and invoices
• Coordinate various event logistics (e.g., RSVP for guest speakers, seminars, presentations, ordering meals, picking up meals and supplies, and set-up).
• Facilitate sign-ups and coordination of co-curricular activities.
• Prepare agendas and meeting minutes.
• Organize and take minutes at faculty meetings within the School of Pharmacy.
• Provide and/or oversee support activities for the department, such as assisting and resolving visitors' problems and inquiries, reviewing and controlling incoming and outgoing correspondence, and following up on operational commitments.
• Assist in administrative problem-solving, program/project planning, development, and execution of stated goals and objectives.
• Coordinate with the other administrative support staff on office duties and special projects, ensuring that services are provided in a professional and responsive manner.
• Work on other projects and tasks as assigned by the Dean and program director(s).
• Other duties as assigned.

Required Knowledge,

Skills and Abilities

:
Individuals must possess knowledge, skills and abilities to successfully perform the essential function of the position, or be able to explain or demonstrate how the essential…