Proposal & Sales Coordinator

Job Listing Overview

Expires on February 20, 2026

CLASSIFICATION/STATUS: Full Time, 40 hours, Exempt, Permanent

WORK LOCATION: Hybrid, Must be New England-Based (travel may be required for meetings, training, role/tasks, events within the New England states)

YOUR ROLE & IMPACT AT ASG

As part of a purposeful team at ASG, an integrated marketing agency that powers progress for corporations, nonprofits, government agencies, and the communities they serve, the Proposal & Sales Coordinator is a detail-oriented, self-motivated, and community-oriented professional who will support ASG’s business development efforts. In this role, the Proposal & Sales Coordinator assists with responding to requests for proposals (RFPs) from a variety of clients, as well as a variety of other sales duties, contributing to ASG’s mission to secure new partnerships.

The Proposal & Sales Coordinator’s contributions are essential to supporting the sales team and driving the agency’s growth.

• Assist the Sales team in identifying and qualifying new prospects using Salesforce, including creating and running reports for the Sales team and operational staff.
• Maintain Salesforce, PSOhub, and other internal software to ensure accurate tracking of leads, opportunities, and client interactions.
• Assist with drafting, assembling, and submitting proposals, presentations, and pitches, including drafting project budgets, editing and revising proposal sections, and coordinating with internal departments.
• Utilize InDesign to design and format visually compelling proposals, ensuring consistency and professionalism in layout and presentation.
• Help with managing proposal deadlines, organizing and submitting required documentation, and ensuring timely approvals, including printing/mailing and uploading to procurement sites.
• Support the development of standard assets and processes for submissions, finalist presentations, and pitches.
• Assist with market research to identify new RFP opportunities, analyze competitor proposals, and present findings to the Sales team to enhance strategic positioning.
• Develop and maintain organized systems in SharePoint to streamline document management.
• Manage task lists for upcoming proposals and coordinate with appropriate staff for required support and supplemental materials.
• Organize and participate in internal and client information calls by taking notes and scheduling follow-ups.
• Field potential client inquiries and assist in maintaining accurate records of communications.
• Perform contract archival, facilitate the drafting of contracts, and obtain signatures from relevant parties.
• Maintain a database of certifications, assist in applying for new ones, and track progress and expirations proactively.
• Perform additional projects, initiatives, duties, responsibilities for any area throughout ASG while demonstrating flexibility and adaptability, for the overall success of the organization as directed by the Associate Director of Sales and/or their designee(s).

• Associates degree in Business, Marketing, Communications, or related field, or equivalent training and work experience required.
• 2+ years of experience in proposal/sales coordination, ideally within a marketing agency or professional services.
• Ability to conduct market research, analyze competitor proposals, identify RFP opportunities, and support proposal development.
• Proficiency with CRMs, Government Bidding Portals, and Microsoft Office; and InDesign familiarity with best practices across multiple platforms.
• Internet access required.
• Availability to work occasional evenings and weekends during project peaks and company events.
• Bilingual preferred (fluent in English and Spanish/Portuguese).

• Communication
  : must communicate complex information clearly and concisely, actively listens and engages in feedback loops to ensure understanding, and adapts communication style to diverse audiences to foster collaboration and alignment across teams
• Reliability
  : must consistently deliver high-quality results by managing tasks effectively, meeting deadlines, and proactively solving obstacles to ensure team…