Assistant Vice President of Advancement Operations and Campaigns

Overview

Job Title
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Assistant Vice President of Advancement Operations and Campaigns

Position Overview

The Assistant Vice President of Advancement Operations and Campaigns (AVP) is a senior executive leader responsible for the design, integration, and oversight of the systems, policies, analytics, and campaign infrastructure that enable Harvey Mudd College’s fundraising success. Reporting to the Vice President for Advancement, the AVP serves as the operational and strategic anchor for the advancement enterprise, ensuring that data integrity, financial stewardship, prospect strategy, donor relations, and campaign execution function as a cohesive, high-performing whole.

This newly structured role offers a unique opportunity to shape and lead the foundational architecture required for an ambitious comprehensive campaign and sustained annual fundraising exceeding $25 million. The AVP embeds operational excellence, accountability, and strategic discipline across Advancement, while partnering closely with senior leadership to translate institutional priorities into executable fundraising strategy.

• Executive Leadership and Organizational Strategy
  • Division Leadership:
    Provide strategic direction and day-to-day leadership for the Operations and Campaigns division, overseeing approximately 10 professional staff across Donor Relations, Prospect Development, and Advancement Services.
  • Enterprise Integration:
    Ensure that advancement operations function as an integrated system supporting frontline fundraising, volunteer leadership, and institutional priorities.
  • Talent and Resource Stewardship:
    Oversee divisional budget, staffing models, workflows, and technology investments to ensure readiness for a campaign environment and long-term scalability.
  • High-Performance Culture:
    Build and mentor a cohesive, forward-looking team grounded in data-informed decision making, professional development, and continuous improvement.
• Prospect Development, Portfolio Strategy, and Analytics
  • Strategic Prospecting:
    Lead prospect identification, research, qualification, and prioritization to sustain a strong pipeline of major and principal gift opportunities.
  • Portfolio Health and Performance:
    Establish and monitor clear metrics for portfolio balance, movement, and velocity; lead regular portfolio review processes in partnership with Development leadership.
  • Moves Management:
    Design, refine, and enforce a disciplined moves-management framework within the CRM, ensuring transparency, accountability, and strategic progression from discovery through stewardship.
  • Advanced Analytics:
    Leverage data analytics, wealth screening, and predictive tools to inform prospect strategy and maximize fundraising effectiveness.
• Campaign Architecture, Governance, and Execution
  • Campaign Leadership:
    Lead the operational planning and execution of Harvey Mudd College’s comprehensive fundraising campaign, ensuring alignment with the strategic plan, institutional priorities, and leadership expectations.
  • Governance and Volunteer Support:
    Support campaign governance structures, including internal and external committees, volunteer leadership roles, timelines, and deliverables.
  • Reporting and Visibility:
    Develop and maintain dashboards and reporting tools that provide real-time insight into campaign progress, pipeline health, and goal attainment.
  • Cross-Functional Coordination:
    Partner closely with the AVP for Development, Advancement Communications, and campus leadership to ensure campaign goals, messaging, and execution are aligned.
• Advancement Services, Systems, and Financial Integrity
  • Advancement Services Oversight:
    Ensure best-in-class performance in gift processing, records management, database integrity, and donor data security.
  • Campaign and Endowment Tracking:
    Lead the implementation and use of advanced tools, including Fund Miner, to support campaign counting, fund vitality analysis, and endowment performance monitoring.
  • Policy and Compliance Leadership:
    Develop and implement division-wide policies and standards, including campaign counting, gift acceptance, naming conventions, and internal controls.
  • Audit and
    
    Risk Management:
    
    Partner with Business…