Human Resources Administrative Support Professional; Bilingual

• Job Category Human Resources
• Employee Type Exempt
• Required Degree High school

Contact information

Description

Hayden Industrial, a leading manufacturer of industrial cooling systems, is seeking a Bilingual
Human Resources & Administrative Support Professional to support both plant operations and administrative functions by serving as the first point of contact for employees, visitors, and vendors. This role combines front office management, entry-level human resources support, and executive administrative assistance within a fast-paced manufacturing environment. The position requires strong organizational skills, attention to detail, and the ability to interact effectively with production and office personnel.

• Bilingual (English/Spanish) required, with the ability to read, write, and communicate professionally in both languages.

• Greet and assist employees, applicants, visitors, contractors, and vendors in a professional and courteous manner
• Answer, screen, and direct incoming phone calls and inquiries
• Ensure proper visitor sign-in procedures and adherence to facility safety and PPE requirements
• Maintain a clean, organized, professional front office and reception area
• Receive and distribute mail, packages, and internal communications
• Coordinate with departments for visitor access and scheduling
• Responsible for coordinating coverage during any absences or lunch breaks

• Assist with onboarding coordination, including scheduling orientations and directing new hires to appropriate HR contacts or private meeting areas
• Support recruiting activities such as scheduling interviews and coordinating candidate flow to hiring managers
• Distribute general HR information (e.g., application instructions, questions relating to policies) while directing sensitive questions to other members of Human Resources
• Help organize and implement employee engagement initiatives and events
• Ensure all sensitive conversations and documents are handled in a confidential manner and redirected to private settings when necessary
• Reconciliation and approval of uniform billing and invoicing for temporary agencies
• Point of contact and billing for Day Labor positions through staffing agency
• Providing daily attendance emails to members of management
• Handling access and security control with key fob access

• Provide administrative support to HR leadership and other designated executives (President, Executive Vice President, VP of Operations)
• Prepare reports, presentations, and correspondence as needed
• Take meeting notes and track action items as needed
• Assist with planning and organizing meetings, trainings, and company events
• Handle sensitive and confidential information with discretion
• Prepare conference rooms and training materials
• Office supply ordering / stocking for conference and breakroom
• Support special projects and cross-functional administrative needs

• High school diploma or equivalent required; associate degree in Human Resources, Business Administration, or related field preferred
• 1–3 years of administrative, receptionist, or HR support experience preferred (manufacturing experience a plus)
• Proficiency in Microsoft Office (Word, Excel, Outlook); HRIS experience preferred
• Strong communication and interpersonal skills
• Excellent organizational and multitasking abilities in a fast-paced environment
• Professional demeanor with strong customer service skills
• Ability to handle sensitive and confidential information with discretion
• Strong attention to detail and problem-solving skills Education

This position has no supervisory responsibilities.

This job primarily operates in a professional office environment. This role uses standard office equipment. When in the manufacturing facility, all employees are required to wear personal protective equipment to include/hearing protection, and safety glasses with side shields, and OSHA compliant safety boots/shoes.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing duties of this job, the person in this position might remain stationary for long periods of time, while operating a computer and other office machinery. This position needs to occasionally move about inside the office to…