MindFit Program Coordinator

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Reporting to the Program Director of Mind Fit, this position provides assistance in implementing and coordinating services offered through the Mind Fit Academic Enhancement Program, the mission of which is to support WVU students through 1:1 Academic Coaching and support.

We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:

• 24 annual leave (vacation) days per year or more based on years of service
• 18 sick days per year (for when you’re ill, for when you need time to care for sick family, for your own, or your family’s, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in‑laws as well as others considered to be members of your household living under the same roof)
• 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ’s.
• Wellness programs

• Utilize Mind Fit record keeping system to input information and keep record of applications, contracts, invoices and forms for both clients and coaches.
• Assist with client intake meetings.
• Assist with interviews for open positions.
• Assist Program Director with onboarding process including new student applications, forms, contracts and invoices and distribute welcome packets.
• Assist Program Director with the onboarding process of new student worker hires as needed.

• Collaborate and assist with client and coach matching and session scheduling.
• Collaborate with the Director of Mind Fit to plan, develop and facilitate training for Mind Fit student workers, coaches and GAs.
• Assist with facilitating interviews and intake meetings.
• Assist with supervision of GAs, student workers and placement students.

• Conduct outreach and recruitment for Mind Fit including but not limited to tabling events, e‑mail, social media, presentations etc.
• Provide information to prospective students, coaches and families.

• Monitor, conduct and assist with writing session reports, student evaluations, progress reporting, contracts and any other record keeping or data collection.
• Assist Director with monitoring and inputting data into the electronic record system for ASP students, student workers and peer mentors.

• Plan, develop and facilitate academic success workshops based on best practices in cognitive and educational psychology.
• Create supplemental resources for Mind Fit programming including 1:1 coaching sessions, small group support and workshops.
• Offer referrals as needed including but not limited to OSA Specialist, CARE Team, Carruth Center, Student Health, WV DRS, Career Services etc.
• Provide 1:1 coaching for students.
• Provide 1:1 consultation for coaches.

• Masters Degree in Clinical, Counseling or School Psychology, Education, Social Work or related human service field.
• A minimum of one (1) year of relevant experience.
• Any equivalent combination of related education and/or experience will be considered.
• All qualifications must be met by the time of employment.

• Knowledge, skills, and expertise required to proficiently conduct, document, and evaluate academic and executive functioning support services with a college‑aged population.
• Knowledge, skills, and expertise required to provide multicultural sensitive services.
• Ability to utilize electronic record system.
• Strong communication, critical thinking, and organizational skills required to develop and maintain policies, procedures, and clinical delivery systems.
• Team player to work collaboratively as part of a multi‑disciplinary unit.

• Experience involving work with a college age population.

• Carry items for tabling events…