Nursing Program Specialist 2

General Responsibilities

Walla Walla Community College removes barriers to access, provides high quality educational experiences, and facilitates equitable learning and success to cultivate thriving rural communities. In support of this mission,this position provides specialized support to Nursing and Allied Health programs and participants. The Program Specialist contributes to providing high quality educational experiences by:

• providing equitable access for all prospective students to participate in Nursing and Allied Health programs,
• contributing to cultivating a thriving rural community by interacting with community partners and prospective students in a positive, engaging, and professional manner, and by
• helping maintain a professional and supportive educational and working environment for students and faculty.

In an effort to maintain high standards and cohesive programs and procedures across the Walla Walla and Clarkston campuses, this position will be mentored by, and assigned work from, the Program Specialist 4 on the Walla Walla campus (administrative lead). They will also work closely in conjunction with the Program Specialist 3 for Allied Health.

Fulfill Program Coordinator duties and act as the primary student-facing Nursing and Allied Health employee at the Clarkston campus. Work in conjunction with the Nursing Program Specialist 4 (administrative lead) and Allied Health Program Specialist 3 in Walla Walla to provide effective, specialized program support for all Nursing & Allied Health programs on the Clarkston campus.

• Demonstrate timely, effective, and professional communication in responding to internal and external inquiries (phone, email, and in-person) related to Nursing and Allied Health programs.
• Assist with handling sensitive faculty and student issues with professionalism, confidentiality, tact, and compassion.
• Assist Dean and Assistant Dean in scheduling meetings, such as tenure team and lead meetings.
• Assist Dean or designee in preparing for and scheduling division meetings. Attend meetings and take minutes (Nursing Faculty, Nursing Advisory Committee, and Allied Health meetings as needed) and manage related records according to college, program approval, and accreditation standards.
• Coordinate classroom needs (reserve classrooms, facilitate technical assistance, order supplies).
• Act as liaison with other departments to facilitate needs related to custodial services, facilities requests, graphics requests, etc.
• Maintain program, faculty, and student files in accordance with records retention and program accreditation standards.

• Periodically visit with area high school groups and/or other prospective students. Answer questions about the Nursing and Allied Health programs and admission processes.
• Attend meetings, outreach events, and/or conferences as program representative when needed.

• Have a clear understanding of college purchasing policies and division budgets and accounts.
• Coordinate use and reconciling of department credit cards: make purchases within scope of responsibility and reconcile records in a timely manner (for all department credit cards?).
• Order and pay for equipment, supplies, and services using Quick Invoices or Purchase Requisition s as appropriate, in keeping with purchasing policies and budgets.
• Assist faculty and administrators with travel, including but not limited to: creating Travel Authorizations, making travel arrangements, paying related expenses, and processing post-trip reimbursements.
• Assist faculty with use of Professional Development funds: send out periodic correspondence with instructions and forms, track use of funds for each faculty member, and assist faculty with expenses as needed.

• Work collaboratively with the Walla Walla Nursing Program Specialist 4 to prepare training materials for students applying for state licensure and NCLEX testing. Guide students in the application process.
• Organize and coordinate the annual Career Fair for nursing students on the Clarkston Campus to provide the opportunity for students to network with local agencies in preparation for employment or for continuing nursing education.
• Monitor program activities in relation to established program goals. Within established program parameters, keeps department records and reports regularly on enrollment, attrition and retention numbers.

• Proctor exams as needed when faculty are not available (arrange private room, periodically check on student).
• Assist with preceptor tracking for Community and Focused Practicum rotations.
• Process student and faculty evaluations for nurse preceptors.
• Create student photo…