Accounting Support Specialist

Accounting Support

This is the third of three levels in the Accounting Support series. Incumbents perform accounting support duties requiring in-depth knowledge of organizational policies and procedures and accounting systems. Responsibilities may include reconciling general ledger and subledger accounts; preparing, reviewing, and correcting accounting reports; posting debits and credits to the correct accounts; monitoring assigned budgets; ensuring policies and procedures are adhered to;

and performing the duties of the lower levels.

Essential Functions:

• Processes and documents transactions such as accounts payable and receivable, tracks budget accounts and expenses, reconciles general ledger and subledger accounts; reconciles accounts and researches discrepancies; posts debits and credits to accounts; and performs related duties.
• Monitors assigned budgets which includes preparing cost estimates for budget recommendations, monitoring expenditures, and maintaining records.
• Receives, processes, and/or prepares a variety of receipts, invoices, statements, payments, transactions, budget changes, and/or other related information; maintains files and records.
• Provides excellent customer service over the phone and in person to those visiting assigned area.
• Prepares, reviews, and collects financial statements and/or statistical, accounting, or operational reports, and spreadsheets.
• Opens and prepares batches of mail for processing.
• May review the work of lower-level staff; ensure compliance with policies and procedures.
• Performs other duties of a similar nature or level.

Minimum Education and Training:

• High school diploma or GED equivalent.
• No experience required.

License and

Certifications:

• None.

Minimum Qualifications and Standards

Required:

Knowledge of:

• Accounting principles and practices.
• Accounts payable/receivable and general ledger reporting techniques.
• Data entry techniques.
• Mathematical concepts.
• Automated accounting software packages.
• Recordkeeping principles.
• Budgeting principles.
• Computers and related software applications.
• Applicable Federal, State, and/or local laws, rules, and regulations.

Skill in:

• Balancing accounts.
• Reconciling financial records and information.
• Monitoring budgets.
• Tabulating, recording, and balancing transactions.
• Performing mathematical calculations.
• Researching and resolving account discrepancies.
• Using a computer and applicable software applications.
• Applying applicable Federal, State, and/or local laws, rules, and regulations.
• Communication, interpersonal skills as applied to interaction with subordinates, coworkers, supervisor, the public, etc. sufficient to exchange or convey information and to receive work direction.

Physical Requirements:

The work is sedentary work which requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Additionally, the following physical abilities are required:

• Feeling:
  Perceiving attributes of objects, such as size, shape, temperature, or texture by touching with skin, particularly that of fingertips.
• Fingering:
  Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.
• Grasping:
  Applying pressure to an object with the fingers and palm.
• Hearing:
  Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discrimination sound.
• Mental Acuity:
  Making rational decisions through sound logic and deductive processes.
• Reaching:
  Extending hand(s) and arm(s) in any direction.
• Repetitive Motion:
  Substantial movements (motions) of the wrist, hands, and/or fingers.
• Speaking:
  Expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely.
• Standing:
  Particularly for sustained periods of time.
• Talking:
  Expressing or exchanging ideas by means of the spoken word including those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
• Visual ability 1: sufficient to perform an activity like preparing and analyzing data and figures; transcribing; viewing a computer terminal; and/or extensive reading.
• Walking:
  Moving about on foot to accomplish tasks, particularly for long distances or move from one work site to another.

Benefits:

Please see…