Court Clerk - Circuit

This position is responsible for providing clerical and administrativeassistanceto the Circuit Court to ensure efficient operation and toestablishand maintainaccuraterecords of all civil, criminal, generalsessionsand juvenile cases in the County.

Pay Grade: 75, Non-Exempt

Starting hourly rate: $23.29

One (1) year of experience in general accounting, bookkeeping or related field.

High School diploma or equivalent. Associate degree from an accredited college in accounting or bookkeeping preferred.

Certifications, Licenses:

• Must have dependable transportation.
• A pre-employment criminal background check is required.

This position is responsible for providing clerical and administrativeassistanceto the Circuit Court to ensure efficient operation and toestablishand maintainaccuraterecords of all civil, criminal, generalsessionsand juvenile cases in the County.

GENERAL POSITION

DUTIES AND RESPONSIBILITIES:

The following duties are normal for this position. However, they are not to be construed as exclusive or all-inclusive. To perform this job successfully, an individual must be able to perform each duty satisfactorily. Other duties may also be required or assigned.

• Responds to questions, complaints and requests for information by telephone, in person or by mail from citizens, attorneys, employees and department heads.
• Obtains, sorts and processes incoming mail; prepares and deposits outgoing mail.
• Enters, scans, updates, stores and retrieves data to prepare and produce reports, dockets, letters and other documents, and disseminates information to others from databases/systems.
• Maintains electronic, paper filing, and record systems to provide easy access to records and information; provides retention of records as required by Department and County policies.
• Composes general and confidential correspondence and reports; proofreads and edits documents.
• Prepares new case files by receiving and file stamping legal documents and assigning a case number (Completed in a 24-hour timeframe).
• Scans all leading process, orders, dispositions/judgments into the case management system for digital record keeping.
• Prepares, issues and processes various legal documents.
• Processes orders of attachment of person, get judge to sign and set bond, forward to serving agency.
• Processes served attachments of persons, set court date and notify jail.
• Generates and disperses daily court dockets to involved/interested parties and all other requesting agencies.
• Prepares court dockets, pulls files, verifies all paperwork is attached in files, attends court (both jury and non-jury), manages digital recording, enters the minutes on the docket, assists the Judge, enters all information into the case management system after court session is complete.
• Assists with order filing and initiation, communicates information to necessary agencies.
• Authority to set bail for defendants when necessary.
• Processes served warrants and sets a court date.
• Files orders and certifies copies for attorneys or pro se parties as needed.
• Issue capias for failure to appear and distribute judgments to multiple agencies.
• Sends letters and issues executions/garnishments for collection of criminal costs.
• Bills the State for all allowable costs.
• Prepares and sends TDOC packets for inmates transferred from local jail.
• Performs background checks for TBI and FBI.
• Processes Notice of Appeal, follows designated timelines, prepares the record for transmission, and forwards the record to the Court of Appeals for review.
• Processes child support and attachments; keeps a daily financial log for child support; issues capias/attachment for not appearing in child support court; prepares mititus for immediate incarceration when found in contempt of child support order.
• Seals specific case records and information as ordered by the court or required by law.
• Receives and verifies expungement orders for OPs and divorces, gets Judges signature, forwards order and files to Circuit Criminal Division for completion of process.
• Organizes and maintains files of court documents.
• Calculates and collects court fees, fines, and court settlements and issues payment receipts for cash and credit card payments made in person or via telephone.
• Send letters and issue executions/garnishments for collection of criminal costs.
• Enrolls juveniles in classes ordered by court and receipt fees associated.
• Issues school excuses for juveniles and work excuses for parents/guardians.
• Processes paperwork for transfers of juveniles to adult status and forwards to…