Probation Officer I - Adult Probation

Offender Support Specialist

The purpose of this position is to provide offender support to the Adult Probation department.

Department:
Adult Probation

Pay Grade: 85, Non-Exempt

Starting hourly rate: $26.41

Minimum Experience:

• One (1) to Three (3) years of probation supervision, case management or social services experience required.

Minimum Education:

• Bachelor's degree from an accredited college or university in social, behavioral, criminal science or related field of study required.

Certifications, Licenses:

• Must have valid driver's license.
• A pre-employment criminal background check is required.

General Position

Duties and Responsibilities:

• Supervises probationers placed under court-ordered supervision by the General Sessions Court.
• Conducts face-to-face office visits and phone/mail reporting as determined by the compliance status.
• Documents all contacts in Adult Probation database; maintains accurate and complete probation files.
• Enforces the orders of the court by ensuring all conditions of probation are met specifically as outlined on the judgement.
• Collects fines, costs, fees, restitution, and documents payment in client database and issues receipts.
• Reconciles receivables daily, ensuring all payments are accounted for and probationer balances adjusted.
• Prepares violation of probation warrants for non-compliance matters; ensures all information is correct pertaining to that probationer.
• Provides court coverage for General Sessions Court for new intakes, referrals, Violation of Probation reviews & trials.
• Conducts in-court intake for all new referrals and schedules for orientation.
• Documents with accuracy what the courts have stated for all defendants (whether it be a docket call, arraignment, review, trial – full documentation is required for all cases).
• Consults with the District Attorney's Office regarding sentencing recommendations for probationers with Violation of Probation and Motion for Sentencing warrants.
• Reviews case files before court and prepares to testify from the case file; updates probation officers of the outcome of all court hearings.
• Prepares accurate and detailed warrants as required and presents to the judge for swearing and the setting of bond.
• Prepares weekly and monthly reports as required.
• Provides daily follow up on probation compliance and progress.
• Reviews case expiration reports monthly for 60-day range to ensure cases do not reach expiration date without required action.
• Performs quality assurance on each case file for proper documentation with probationer's information and court order (start and end date, special conditions, etc.) within 3 working days of receipt of the new referral.
• Administers random drug screens to probationers and non-probationers (outside agencies) according to procedure ensuring chain of custody is maintained at all times.
• Secures proof of and verifies all prescription medications.
• Monitors medications for both positive drug screens and verification of the presence of prescribed meds. Address with probationer absence of medications and sources of financial assistance.
• Identifies and enrolls probationers who have been court ordered and/or test positive for alcohol and illegal controlled substances in the appropriate class in a timely manner.
• Is familiar with community resources and identifies probationers who need referrals beyond Adult Probation Services to other agencies (i.e. Substance Abuse, Mental Health, Homeless Shelters, Food Pantries, Job Fairs, etc.).
• Ensures agency meets the criteria of the court-ordered program and needs of probationer.
• Obtains documentation to verify probationer has completed ordered program.
• Prepares and submits cases for closure by conducting a full case audit to ensure all conditions of probation have been met and the file contains documented proof. Secures judgments of those cases that have been disposed of by the court. Ensures all monies received from probationer match payment history and have been documented properly.
• Completes Closed Case Checklist properly on each case file with Closed Case Accountability log attached. Ensures all information documented in Adult Probation Database matches all information posted to closed case checklist. Submits case file for closure within 5 working days as required.
• Submits refunds and restitution case files on the first working day of each month.
• Checks daily progress reports from programs for probationers' class attendance, payment balances and current step through workbook and roster and document in Adult Probation Database.
• Submits communication reports to program division for probationers with new arrests, failed drug screens, change in employment schedules, etc.
• Develops and maintains professional knowledge and skills to enhance the programs and services provided.
• Participated in required training as assigned by Montgomery County Government and/or Adult Probation Services Department.
• Other duties as assigned.

Fiscal Responsibilities:

• This position is responsible for receivables and payables for…